HR Admin Assistant  

• Assists the group head and managers in governing documentation standards and processes.
• Regularly checking whether One Initiatives templates are used and complied with in the Documentation Management System.
• Files both hard copy and electronic documents and maintain project records.
• Organizes the group’s shared folders and ensures that these are properly referenced for easy retrieval.
• Assists in consolidation and preparation of bidding and accreditation requirements.
• Maintains Support and Maintenance agreements and records
  • Monitors renewal schedules
  • Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
  • Keeps records of miscellaneous information related to the sale of company products and solutions
• Maintains certifications of team members
  • Monitors certification expiration schedules
  • Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
• Assists in coordinating with other offices for the following:
  • Travel requests
  • Training requests
  • Canvassing of local materials and other items
  • Purchase Requests
  • Service vehicle requests
  • Payment requests
  • Reimbursements
• Monitors appraisals and regularization schedules, as well as onboarding/offboarding requirements.
• Coordinates and monitors shipping schedules, delivery, and pull-out of equipment.
• Reminds the team and ensures timely filing of attendance, on-call, shifting and non-shifting schedules.
• Coordinates requirements such as venue, facilities, meals for business and group meetings.
• Takes minutes of meeting during group meetings and its proper dissemination.
• Works with HR for engagement requirements and other HR-related activities.
• Performs other admin support tasks as deemed appropriate for the position.

A. Minimum Education

• Graduate of Psychology, Behavioral Sciences, Business Management or related courses

B. Competencies

• Fresh graduates

• Highly competitive self-starter who is organized, disciplined and goal-oriented

• Excellent time management skills and able to prioritize work

• Can work under pressure with minimal supervision

• Proficiency in MS Office (i.e., Excel, Word, and PowerPoint)
• Good oral communication skills
• Proficient in report writing
• Fast learner