HR and Admin Specialist  

Is this role right for you?

HR and Admin Specialist is expected to be highly organized and systematic. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes, and documents.

Human Resources

• First point of contact for all personnel queries
• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Assist the Compensation & Benefits Specialist in administering employee benefits programs, including but not limited to health insurance, retirement plans, and leave policies
• Assist with performance management procedures.
• Complete termination paperwork and exit interviews.

Administration

• Coordinate the provision of equipment and tools for onboarding of new employees
• Management of petty cash fund
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Working with the accounting and management teams to monitor spending
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Closely coordinates with the Admin Team on matters regarding building, facilities and equipment.
• Oversees the work of the maintenance team at her designated work location

Payroll and Billing

• Timely submission of attendance and timekeeping summaries for payroll processing
• Process client billing in a timely and accurate manner
• Coordinate with the finance department to ensure proper recording and tracking of client payments.
• Act as a liaison between the company and clients to address inquiries and resolve issues related to employees and billing.
• Ensure effective communication with clients regarding billing processes

Are you right for the role?

• A bachelor's degree in Human Resources, Business Administration, Psychology, or a related field is typically required.
• Specific experience in HR roles, such as HR coordinator, HR assistant, or similar, is often preferred.
• Experience in applying employment laws to HR practices is often desired.
• Experience in recruitment processes, including sourcing, interviewing, and candidate evaluation.
• Familiarity with different recruitment strategies and tools.
• Skills in managing employee relations, conflict resolution, and workplace investigations.
• Strong written and verbal communication skills.
• Ability to communicate effectively with employees at all levels.
• Strong organizational and multitasking abilities.
• Capability to manage multiple priorities and deadlines.
• Ability to identify and address HR issues effectively.
• Critical thinking skills for problem-solving and decision-making..
• Competence in Microsoft Office and other relevant software.
• Understanding and commitment to maintaining the confidentiality of sensitive HR information.
• Ability to work collaboratively with other HR professionals and various departments within the organization.