Editorial Admin Coordinator | Lifestyle Asia
ONE MEGA GROUP
- Pasig, Philippines18th Floor Strata 100 Building, F. Ortigas Jr. Road, Ortigas Center, pasig City, Pasig, Metro Manila, Philippines, Pasig, Metro Manila, PhilippinesPasigMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job closed.
Job Description
Update and follow-up delegated tasks to ensure progress to deadlines. Keep assigned projects on schedule.
- Assist the editorial team with the day-to-day administrative load.
- Screen calls for staff and arranges ‘call backs’ for efficiency.
- Address tasks according to importance/urgency for an action of a relevant staff member.
- Check status and meet deadlines of tasks assigned and other staff requests.
- Process request for payments, petty cash, cash advances and liquidation reports to Finance.
- Prepare and assist in monitoring departmental budget (liquidation, contributor payments and other expenses) and provide weekly updates to the EIC/ Executive Editor or Managing Editor.
- Take the lead in ensuring proper and on-time payment to external contributors.
- Develop and implement proper filing and retrieval systems (for files, directories, invites, etc.)
- Book/coordinate with different internal and external clients (admin and photographers, contributing photographers, stylists, hair and makeup, writers, etc.) for all shoots.
- Monitor, update records and take the lead in safekeeping all editorial documents, department properties, and other work files.
- Perform other related tasks and functions that may be assigned from time to time such as but not limited to assisting production with editorial updates, reminding staff about internal deadlines, collating content for submission, etc.
- Prepare memos for EIC signature for staff members that do not meet deadlines.
- Recommend action/improve on standard operating procedures and other administrative processes.
- Adhere to all policies and procedures relative to the discharge of duties and responsibilities as Editorial Assistant, and as an employee of the company.
Minimum Qualifications
- Educational Background
- College graduate of any four-year course.
- Years of Related Experience
- Must have 6 months to 1-year experience as an Executive Assistant or Production Coordinator
- Technical Competencies
- Multi-tasking
- Business communication
- Simple mathematics and efficient in MS Office
- Highly organized
- Detail-oriented
- Computer proficiency
- Has initiative
- Behavioral and Interpersonal Qualities
- Highly organized
- Ethics and integrity
- Very good oral and written communication skills
- Adaptable and dependable
- Pro-active
- Driven, aims for continuous improvement
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- 18th Floor Strata 100 Building, F. Ortigas Jr. Road, Ortigas Center, pasig City, Pasig, Metro Manila, Philippines
About ONE MEGA GROUP
One Mega Group Inc. (OMG) is the country's pioneer publishing company of glossy magazines. We are proud to have team members who continually innovate and excel in pushing the boundaries of print and beyond! OMG continuously explores endless possibilities, delivering the best of local and international lifestyle which results in entertaining and socially responsible homegrown media brands that positively influence the lifestyle of the Filipino society.