Mahway
Mahway

Virtual Executive Assistant to CEO  

Mahway

 
  • Manila, Philippines
    Philippines, Metro Manila, Manila
    Manila
    Metro Manila
    Philippines
    Philippines
    TELECOMMUTE
  • $1,000.00 - $1,200.00 / month
    USD
    1000
    1200
    1000
    MONTH
  • Full timeFULL_TIME

Posted a month ago and deadline of application is on 18 May

Recruiter was hiring 14 days ago

2024-03-18T19:42:16.570941+00:002024-05-18T04:00:00+00:00

Job Description

Job Title: Virtual Executive Assistant to CEO
Location: Remote, but working US work hours (PH night shift)
Compensation: $1000 - 1200 USD (monthly), benefits available after 60-days

Why this role exists
We are a Venture Builder (Mahway) that incubates and launches technology startups across various verticals. Our CEOs rely on a team of amazing, dedicated virtual executive assistants based in the Philippines to support them in a variety of administrative and organizational tasks, from travel planning to email inbox management and more.

Outcomes

  • These are just some of the outcomes + tasks you may work on in this role:
  • Scheduling between multiple stakeholders across multiple timezones
  • Booking and managing complex travel
    • Adding trips to the calendar
    • Checking into the flights or other transport beforehand and monitoring travel in case something is delayed to communicate with your CEO
  • Manage and handle recurring tasks
  • Research and curation of knowledge using Notion
  • Organizing digital ‘paperwork’ using Notion, G-Drive, or another CRM

Minimum Qualifications

Required

  • At least 2+ years of experience supporting executives
  • You will need the flexibility to overlap fully with Greenwich Mean Time (GMT-8)
  • Strong internet connection and dedicated workspace
  • Excellent written English
  • Experience working across multiple timezones, juggling several calendars, as well as planning and booking international travel

Skills

  • You are technically savvy and digitally native
  • You are an expert using modern collaboration tools (Notion, Google Workspace, Docsend)
  • You can manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc)
  • You are familiar with AI and using automation procedures in the workplace
  • You have created filing systems and task management systems in the past
  • You are a strong researcher

Traits

  • You can pick up new skills easily
  • You work quickly and efficiently
  • You are highly organized and have outstanding attention to detail
  • Understanding which tasks can be automated and then spearheading automation
  • You are a direct communicator
  • You are not afraid to be ‘pushy’ when keeping a CEO on task and on track
  • You are a lifelong learner
  • You are interested in Startups and innovation
  • You have high EQ + empathetic

Perks and Benefits

  • Work from HomeWork from Home

Required Skills

  • Organizing and Planning
  • Clerical Skills
  • Attention to Detail
  • Email Support
  • Time Management
  • Typing
  • Communication Skills

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
Philippines, Metro Manila, Manila
Industry
Venture Capital / VC
Vacancy
3 openings
Website
https://mahway.com/

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About Mahway

We are a Venture Builder (www.mahway.com) that incubates and launches technology startups across various verticals.

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