Virtual Executive Assistant to CEO  

Job Title: Virtual Executive Assistant to CEO
Location: Remote, but working US work hours (PH night shift)
Compensation: $1000 - 1200 USD (monthly), benefits available after 60-days

Why this role exists
We are a Venture Builder (Mahway) that incubates and launches technology startups across various verticals. Our CEOs rely on a team of amazing, dedicated virtual executive assistants based in the Philippines to support them in a variety of administrative and organizational tasks, from travel planning to email inbox management and more.

Outcomes

• These are just some of the outcomes + tasks you may work on in this role:
• Scheduling between multiple stakeholders across multiple timezones
• Booking and managing complex travel
  • Adding trips to the calendar
  • Checking into the flights or other transport beforehand and monitoring travel in case something is delayed to communicate with your CEO
• Manage and handle recurring tasks
• Research and curation of knowledge using Notion
• Organizing digital ‘paperwork’ using Notion, G-Drive, or another CRM

Required

• At least 2+ years of experience supporting executives
• You will need the flexibility to overlap fully with Greenwich Mean Time (GMT-8)
• Strong internet connection and dedicated workspace
• Excellent written English
• Experience working across multiple timezones, juggling several calendars, as well as planning and booking international travel

Skills

• You are technically savvy and digitally native
• You are an expert using modern collaboration tools (Notion, Google Workspace, Docsend)
• You can manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc)
• You are familiar with AI and using automation procedures in the workplace
• You have created filing systems and task management systems in the past
• You are a strong researcher

Traits

• You can pick up new skills easily
• You work quickly and efficiently
• You are highly organized and have outstanding attention to detail
• Understanding which tasks can be automated and then spearheading automation
• You are a direct communicator
• You are not afraid to be ‘pushy’ when keeping a CEO on task and on track
• You are a lifelong learner
• You are interested in Startups and innovation
• You have high EQ + empathetic