Maintenance Staff  

The Maintenance Staff serves as a central support role within the company, focusing on internal coordination among departments while facilitating seamless operations and administrative tasks.

Core Responsibilities: Internal Liaison and Administrative Support

Maintain Office Cleanliness

• Take charge of daily cleanliness tasks, including washing dishes, cleaning the conference room, and regular garbage disposal.
• Coordinate and supervise outsourced cleaning services for monthly deep cleaning sessions.
• Conduct weekly vacuuming of floor surfaces, including carpets and rugs, and ensure regular disinfection of common areas like meeting rooms.

Custodian of Office Supplies and Equipment

• Issue office supplies upon proper request, ensuring their adequate maintenance.
• Maintain a comprehensive inventory of pantry supplies, regularly assessing and restocking items as needed.
• Handle basic IT tasks, including the setup and troubleshooting of office equipment.

Liaison Between Building Administrator and HR:

• Receive and manage circulars from the building admin.
• Draft work permits and gatepasses for submission to the building admin for approval.

Other Office Management Tasks

• Perform receptionist duties
• Coordinate meeting room reservations
• Undertake additional office administrative duties as assigned, contributing to overall operational efficiency.
• Other Admin-related tasks that may be assigned.

Ancillary Responsibilities:

Data Encoding and Filing

• Maintain accurate records by encoding data in Collection Summary Files and Lists of Checks.
• Organize and manage the filing of company documents.

Support for Accounting Operations

• Release checks to suppliers, deposit publishers’ checks, and ensure timely payment of bills.
• Assist with accounting tasks for any document related retrievals and filing.

Qualifications

• Strong analytical and problem-solving skills.
• Excellent communication skills with meticulous attention to detail.
• Positive attitude and eagerness to learn on the job.
• Quick learner with adaptability to new tasks and environments.
• Proficient in spoken and written English.

Performance Measures

• Ensuring and maintaining a consistently high standard of office cleanliness and hygiene.
• Providing accurate and prompt administrative assistance as required.
• Maintaining precise and updated inventory records efficiently.
• Ensuring efficient coordination and communication with other departments.