Admin Support
Infomax Systems Solutions and Services Inc.
- Makati, Philippines8F ACE Building, 101-103 Rada St. Legaspi Village, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- ₱15,000.00 - ₱18,000.00 / monthPHP150001800015000MONTH
- Full timeFULL_TIME
Expired 7 years ago
2017-08-17T16:00:00+00:00Job closed.
Job Description
- Monitors employees’ timekeeping and attendance.
- Verifies attendance, hours worked, and posts information onto designated records.
- Collates, prepares, and submits tardiness and attendance reports to HR & Admin Officer in preparation for the payroll.
- Communicates with employees on non-compliance attendance report.
- Attends to and assists company clients and visitors of the office.
- Answers incoming calls and transfer to appropriate Infomax employee.
- Communicates effectively and confidently at all levels, over the phone, face-to-face, and by email.
- Maintains security by following company policy and procedures.
- Assists in the supervision of office cleanliness and orderliness.
- Monitors and submits reports on office and pantry supplies usage weekly.
- Compiles, copies, sorts, and files records of office activities, business transactions, and other activities.
- Scans and indexes project related documents such as contracts, deal registration forms, sales invoices, etc.
- Updates non-confidential files of HR & Accounting.
- Assists in making travel arrangements and booking venues for conferences and events.
- Performs administrative and office support activities for multiple teams under the supervision of the HR & Admin Officer.
- Provides logistical assistance to employee events/activities such as get-togethers, planning, summer outing, Christmas party, etc.
- Sends through fax the Purchase Order (PO) to supplier. Receive and double check products delivered by supplier based on the PO.
- Informs Sales that products are already delivered.
- Prepares, consolidates, and packages required documents related to RFP and to bidding.
- Prepares training materials for every user training program.
- Validates and reports preparation of employees’ liquidation and reimbursement receipts.
- Prepares liquidation report of the President and General Manager.
- Encodes and prepares petty cash voucher reports.
- Prepares other job related tasks that may be assigned from time to time.
Minimum Qualifications
- Graduate of any four year course.
- Proficiency in Microsoft Office (Word, Excel, Powerpoint).
- Strong attention to details.
- Highly skilled in the following:
- Communication
- People relations
- Organizational skills
- Able to perform the following:
- Manage time properly given multiple tasks.
- Handle confidential or sensitive information with discretion.
- Deal with diverse sets of people effectively.
Perks and Benefits
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Paid Bereavement/Family Leave
Maternity & Paternity Leave
Medical, Prescription, Dental, or Vision Plans
Transportation Allowances
Employee Discounts
Performance Bonus
Other
Profit Sharing
Educational Assiastance
Emergency Loan
Required Skills
- Office Equipment Operation
- Telephone Skills
- Record Keeping
- Clerical Skills
- Data Encoding / Data Entry
- Computer Literacy / Basic Computer Skills
- Microsoft / MS Office
Preferred Courses
- Business Administration
- Business Administration [Human Resource Management]
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- 8F ACE Building, 101-103 Rada St. Legaspi Village, Makati, Metro Manila, Philippines
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About Infomax Systems Solutions and Services Inc.
INFOMAX is a wholly owned Filipino company that was incorporated and registered to SEC in February 1998.
Infomax aims to provide world class solutions in the area of Content Integration and Business Intelligence. Our goal is to maximize the IT investments of our clients by providing them with high-value solutions that will improve their business processes and increase their revenue stream.
We aim to be the preferred Partner in their business initiatives.
We enable and empower our employees to render innovative and high quality services to our customers. We will empower our employees with industry skills and product knowledge to become highly respected professionals in their fields.