GINGERSNAPS (IL Coniglio Bianco Corporation)
GINGERSNAPS (IL Coniglio Bianco Corporation)

Executive Assistant  

GINGERSNAPS (IL Coniglio Bianco Corporation)

 
  • Pasig, Philippines
    Warehouse 19 & 20, Armal Compound II, M. Eusebio Avenue, Brgy. San Miguel Pasig City, Pasig, Metro Manila, Philippines
    Pasig
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired a month ago

2024-01-30T16:00:00+00:00
Job closed.

Job Description

Executive Assistant

Position Overview: The Executive Assistant to the President plays a crucial role in providing high-level administrative support to the President of the company. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work in a fast-paced and dynamic environment. The Executive Assistant will be responsible for managing the President's schedule, handling communication, coordinating meetings, and ensuring the efficient operation of the President's office.

Key Responsibilities:

  1. Calendar Management:
    • Manage and maintain the President's calendar, scheduling appointments, meetings, and events.
    • Prioritize and manage conflicting appointments while ensuring the President's time is optimized.
  2. Communication:
    • Screen, prioritize, and manage incoming communications, including emails, phone calls, and correspondence.
    • Draft and compose emails, memos, letters, and other communications on behalf of the President.
    • Handle inquiries and information requests, ensuring timely and accurate responses.
  3. Meeting Coordination:
    • Organize and schedule meetings, conferences, and appointments for the President.
    • Prepare agendas, materials, and presentations for meetings.
    • Attend meetings, take minutes, and distribute meeting summaries as necessary.
  4. Travel and Logistics:
    • Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
    • Ensure all travel arrangements align with the President's schedule and preferences.
    • Prepare travel expense reports and reconcile receipts.
  5. Confidentiality and Discretion:
    • Maintain a high level of confidentiality and handle sensitive information with discretion.
    • Serve as a trusted liaison between the President and internal/external stakeholders.

  1. Project Support:
    • Assist the President in various projects, research, and initiatives as required.
    • Collaborate with cross-functional teams to gather information and prepare reports.
  2. Office Management:
    • Oversee the President's office operations, including supplies, equipment, and facilities.
    • Coordinate with administrative staff to ensure a smooth office environment.
    • To submitting the minutes of the meeting within 24 to 48 hour window.
  3. Prioritization and Time Management:
    • Assist the President in managing priorities and deadlines effectively.
    • Proactively identify areas where support is needed and take initiative to address them.

Minimum Qualifications

Qualifications and Requirements:

  • Bachelor's degree in business administration, management, or a related field (preferred).
  • Proven experience as an executive assistant or in a similar role, preferably in the fashion or retail industry.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and handle multiple priorities in a fast-paced environment.
  • Exceptional interpersonal skills and the ability to interact with individuals at all levels.
  • High level of professionalism, discretion, and integrity.
  • Flexibility to adapt to changing priorities and work outside regular business hours when necessary.
  • This is an onsite work (face-to-face only)

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Management and Consultancy
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Often
Office Address
Warehouse 19 & 20, Armal Compound II, M. Eusebio Avenue, Brgy. San Miguel Pasig City
Industry
Fashion Retail
Vacancy
1 opening
Website
http://www.gingersnaps.com.ph

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About GINGERSNAPS (IL Coniglio Bianco Corporation)

GINGERSNAPS is the leading brand for children's wear apparel in the Philippines. From our modest beginnings in 1994 as a single corner in the department store, we have grown to 49 boutiques and 26 department store corners in prime establishments nationwide Today, we have boutiques and department store corners in Indonesia, Singapore, Malaysia, and Saudi Arabia. We also distribute our products to several countries in a wholesale capacity. The next few years will see us bring our concepts to different regions from which we have been receiving numerous inquiries.

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