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Executive Assistant
GINGERSNAPS (IL Coniglio Bianco Corporation)
- Pasig, PhilippinesWarehouse 19 & 20, Armal Compound II, M. Eusebio Avenue, Brgy. San Miguel Pasig City, Pasig, Metro Manila, PhilippinesPasigMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 6 months ago
2024-01-30T16:00:00+00:00Job Description
Executive Assistant
Position Overview: The Executive Assistant to the President plays a crucial role in providing high-level administrative support to the President of the company. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work in a fast-paced and dynamic environment. The Executive Assistant will be responsible for managing the President's schedule, handling communication, coordinating meetings, and ensuring the efficient operation of the President's office.
Key Responsibilities:
- Calendar Management:
- Manage and maintain the President's calendar, scheduling appointments, meetings, and events.
- Prioritize and manage conflicting appointments while ensuring the President's time is optimized.
- Communication:
- Screen, prioritize, and manage incoming communications, including emails, phone calls, and correspondence.
- Draft and compose emails, memos, letters, and other communications on behalf of the President.
- Handle inquiries and information requests, ensuring timely and accurate responses.
- Meeting Coordination:
- Organize and schedule meetings, conferences, and appointments for the President.
- Prepare agendas, materials, and presentations for meetings.
- Attend meetings, take minutes, and distribute meeting summaries as necessary.
- Travel and Logistics:
- Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
- Ensure all travel arrangements align with the President's schedule and preferences.
- Prepare travel expense reports and reconcile receipts.
- Confidentiality and Discretion:
- Maintain a high level of confidentiality and handle sensitive information with discretion.
- Serve as a trusted liaison between the President and internal/external stakeholders.
- Project Support:
- Assist the President in various projects, research, and initiatives as required.
- Collaborate with cross-functional teams to gather information and prepare reports.
- Office Management:
- Oversee the President's office operations, including supplies, equipment, and facilities.
- Coordinate with administrative staff to ensure a smooth office environment.
- To submitting the minutes of the meeting within 24 to 48 hour window.
- Prioritization and Time Management:
- Assist the President in managing priorities and deadlines effectively.
- Proactively identify areas where support is needed and take initiative to address them.
Minimum Qualifications
Qualifications and Requirements:
- Bachelor's degree in business administration, management, or a related field (preferred).
- Proven experience as an executive assistant or in a similar role, preferably in the fashion or retail industry.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational skills and attention to detail.
- Ability to multitask and handle multiple priorities in a fast-paced environment.
- Exceptional interpersonal skills and the ability to interact with individuals at all levels.
- High level of professionalism, discretion, and integrity.
- Flexibility to adapt to changing priorities and work outside regular business hours when necessary.
- This is an onsite work (face-to-face only)
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Management and Consultancy
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Often
- Office Address
- Warehouse 19 & 20, Armal Compound II, M. Eusebio Avenue, Brgy. San Miguel Pasig City
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