Code Ninja IT Solutions Inc
Code Ninja IT Solutions Inc

Executive Assistant | CEO  

Code Ninja IT Solutions Inc

  • Quezon City, Philippines
    Eulogio Rodriguez Jr. Ave, Bagumbayan, Quezon City, Metro Manila, Philippines
    Quezon City
    Metro Manila
  • Full timeFULL_TIME

Expired 20 days ago

Job closed.

Job Description

About Code Ninja

Code Ninja IT Solutions, Inc. is a Philippine based company established in 2010. Since then, it has been providing software solutions to its US-based investors and clients. It is owned and operated by the founders of ImportGenius, BuildZoom, Veterance Home Access - companies backed by Y Combinator, Peter Thiel, and Formation 8.


  • Managing daily schedule; adapting as needed and effectively communicating changes to all parties
  • Prioritize workflow and schedule, by planning out and directly supporting with task completion
  • Organize all aspects of complex domestic and international travel, professional and personal
  • Manage personal appointments, meetings, reservations and errands
  • Support senior staff meeting logistics in conjunction with other support staff
  • Coordinate executive team offsites, retreats and support periodic team events and activities;
  • Manage action item list
  • Maintain relationship databases and CRM
  • Weekly meetings with leadership and project lead
  • Track Cofounder follow up meetings
  • Anticipate the needs of the CEO, staying ten steps ahead at all times to ensure a smooth and successful outcome
  • Gifting – personal and business, to manage relationships and show gratitude
  • Complete expense reports and maintain accurate expense filing system
  • Order Meals and Coffee remotely as required
  • File personal and business records as required
  • Flexibility in coverage – being able to support a wide array of personalities and leaders
  • Perform administrative and office support such as documentation, correspondence, file and database management
  • Conduct research, data analysis and reporting on various projects of the Executive
  • Maintain professionalism and strict confidentiality with all materials
  • Cultivate strong working relationships both internal and external contacts while exercising discretion
  • Stay on top of the Executive’s schedule and activities by updating the calendar, preparing travel arrangements and other events
  • Anticipate the needs of the Executive to ensure a smooth and successful outcome
  • Provide operational support by assisting in special projects of different teams within the company
  • Perform ad hoc tasks from time to time

Minimum Qualifications



  • Knowledge in database management
  • Keen attention to detail for data entry and record management
  • Takes it upon himself/ herself to take the initiative to keep it organized
  • Well-organized multi-tasker, capable of operating on multiple fronts simultaneously and in an orderly fashion
  • A proactive approach to problem-solving with strong decision-making skills
  • Enjoys working in a challenging and fast paced environment
  • Must be a self starter and a strong team player
  • Ability to work independently and collaborate remotely
  • Has an excellent grasp of spoken and written English and can articulate ideas clearly and concisely
  • Must have a strong, type A personality
  • Must be willing to work US Arizona hours


  • Experience in Virtual Assistance
  • Experience in a startup environment

Perks and Benefits

  • Paid Vacation LeavePaid Vacation Leave
  • Paid Sick LeavePaid Sick Leave
  • Work from HomeWork from Home
  • Medical / Health InsuranceMedical / Health Insurance

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Office Address
Vignet Center, Eulogio Rodriguez Jr. Ave, 1110 Quezon City, Philippines
1 opening

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About Code Ninja IT Solutions Inc

Here at Code Ninja we are always challenged by innovation. We like thinking about big ideas while starting out small. This is why we hire the best talent we can find and outfit them with state-of-the art tools as well as a healthy working environment. We’re very proud of our groundbreaking projects that have generated over millions of users. We want you to build the next cool thing with us.

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