B4B Solutions Inc.
B4B Solutions Inc.

Executive Assistant cum Bookkeeper | Work From Home, Day Shift  

B4B Solutions Inc.

  • Makati, Philippines
    110, H. V. Dela Costa, Bel-Air, Makati, Metro Manila, Philippines
    Metro Manila
  • Full timeFULL_TIME

Expired 10 months ago

Job closed.

Job Description

Clear is looking for an outstanding Executive Assistant (EA) who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their EA has their backs in organizing their working day, keeping projects moving forward and taking decisive actions where required. The EA we are seeking is self-motivated, work-dedicated, flexible, and organised.

Role and Opportunity

The Executive Assistant’s role is to provide our Australia-based client a broad range of administrative support tasks. It’s about helping our client focus on growing their business, rather than getting caught up in the distractions of the day – too much email, too many calls, too many pointless meetings.


Below are the key tasks and responsibilities of an Executive Assistant:

  • Manage the client’s email inboxes efficiently and effectively, actioning as many tasks as possible – leaving only those items that require the clients’ direct input
  • Coordinate the client’s tasks and commitments ensuring deadlines are met and priorities managed
  • Manage relationships and deliverables of the client to their clients/customers
  • Ensure actual service delivery to client’s clients/customers is undertaken in an effective and timely manner
  • Handle phone calls effectively with politeness and in professional manner and then actioning the request from the caller – this is not an answering service but an actioning service
  • Arrange, manage, coordinate, and maintain the client’s schedules, appointments, meetings, events, and travel arrangements
  • Prepare and send out correspondence on the client's behalf
  • Coordinate with clients and suppliers
  • Assist the client’s team with back-office work, as required
  • Update company databases and spreadsheets, if required
  • Perform minor finance-related tasks, as required
  • Perform data entry and/or administrative tasks, if required
  • Provide other support as may be required by the client to give them the headspace to make the important decisions for their businesses.

Minimum Qualifications

Required Attributes

  • Excellent written and verbal communication skills
  • Technologically adept
  • Excellent verbal and written English
  • Utmost respect for the confidentiality and the sensitivity of information
  • Ability to follow instructions and work well independently
  • Good organisational, time management and customer service skills
  • Proactive mindset
  • High-level of professionalism, attention to detail, reliability, and strong work ethic
  • Good interpersonal skills to harmoniously work with a team
  • Ability to multi-task and exercise flexibility, good judgment, and discretion.

Essential Experience

  • At least 2-years’ experience in supporting business owners or executives in an admin or EA capacity
  • Proficient in Microsoft Office applications (Word, Outlook, Excel, Teams) and Google Workspace applications (Docs, Mail, Sheets, Drive)
  • Knowledgeable in using project management tools like Trello, Asana, or Slack
  • Bookkeeping experience or any finance-related functions


  • Knowledgeable in Australian business culture
  • Background in dealing with Australian clients

Perks and Benefits

  • Paid Vacation LeavePaid Vacation Leave
  • Work from HomeWork from Home
  • Medical / Health InsuranceMedical / Health Insurance


Clear Admin People is a B4B Solutions company that provides career opportunities to great Filipino talents to work remotely with our Australia-based clients. At Clear you can enjoy the following:

  • Work-from-home (WFH) setup
  • PC set with freight expense coverage
  • Monthly electricity and internet subsidies
  • Attendance incentive
  • Employee referral incentive
  • Quarterly engagement activities
  • HMO Coverage with free dependents
  • Group term life insurance coverage
  • Cash conversion of accrued leave credits after 1 year of employment

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Office Address
110, H. V. Dela Costa, Bel-Air
Business Process Outsourcing
no openings

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About B4B Solutions Inc.

B4B Solutions Inc. is operating under the Clear Admin People brand, an outsourcing company based in Makati City. We offer remote admin services to business owners (dentists, labour hire operators, accounting firm, etc) in any states/territories in Australia. We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone’s lives. Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from. We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people. A 6-tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning.

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