Quality Management System Associate / QMS  

Job Description

Position : QMS Associate

Reporting to : Chief Operating Officer

Primary Functions:

1. Assists the QMS Manager in maintaining the company’s quality management system.
2. Ensures that all departments comply to ISO 9001:2008 and ISO 9001:27001standards
3. Ensures that QMS Documents are well-maintained
4. Communicates QMS changes to all Departments

Regular Tasks

1. Ensures and updates that all QMS Records are in place.
2. Ensures that all employees are oriented on ISO Standards and Medilink Quality Policy and Objectives
3. Facilitates the monthly review checking of Procedures, Support Documents, internal references and Forms per department
4. Responsible in facilitating the ISO Orientation and Exam to new employees
5. Facilitates document enrollment which includes:
   1. Document Coding
   2. Document Review
   3. Routing for Signature
   4. Stamping
   5. Cascading of the approved document
   6. Updating of the following files:
      1. QMS Electronic File Repository
      2. Document Masterlist
      3. Amendments Log
6. Conducts Internal Quality Audit twice a year
7. Performs process review from time to time and come-up with a recommendation paper

Manages Corrective and Preventive Action Reports

• Graduate of a four-year business-related and/or computer-related course
• QMS experience is an advantage but not required
• Proficient in MS Office applications
• Excellent oral and written communication skills
• Can work under pressure and meet deadlines with minimum supervision
• Fresh graduates are welcome to apply.

Skills Required:

• Proficient in written and articulate in verbal communication
• Proficient in Microsoft Office ( Ms Word, Ms Excel, Powerpoint)
• People-oriented and willing to extend hours
• Self starter and can work with minimum supervision
• Capable to do multi-tasking activities
• Focus and results driven