Billing Clerk  

The primary focus of the role is to carry out the billing analysis when matters settle at the common law stage or when serious injury is granted.

Billing/Administration

• Providing a detailed and comprehensive invoice to the Defendant when a file is ready to be billed.
• Compiling bills to the client.
• Drafting letters to the defendant’s solicitor and the client regarding settlement and costing.
• Developing an understanding of the litigation and settlement procedures.
• Having a clear understanding of the relevant Legal Costs Orders.
• Maintaining records in both paper and electronic format ensuring content is up-to-date.
• Liaising with barrister clerks and various medical practitioners.
• Advising legal assistants/client when settlement cheque is ready.
• Liaising and negotiating reductions with Worksafe.

Accounts

Working closely with accounts receivable officer in the following areas:

• Preparing debtor lists and other necessary reports relating to outstanding amounts.
• Monitoring and updating debtor transactions.
• Managing a section of the Debtors Ledger by monitoring and collecting amounts due and payable to the Firm.
• Identifying potential risk accounts and pass on to Manager if applicable.
• Preparing and maintaining of debtor reports.
• Coordinating and negotiating the collection of outstanding money.
• Reviewing Debtor and closing file, preparing write off form.
• Frequently reviewing overdue accounts.
• Ensuring overdue payments are acted upon in a timely manner.

General duties

• Supporting members of the team as required.
• Following directions and instructions requested by the Finance Manager.
• Ensuring a positive attitude and a collaborative approach towards other
• employees.
• Performing duties consistent with skills, knowledge and abilities.

• Diploma in Accounting from a recognised institution is preferred.
• Previous legal and/or billing experience is preferred.
• Strong mathematical ability.
• Demonstrated ability to check, reconcile, and flag anomalies particularly in
  numerical data.
• Intermediate Microsoft Office skills including Excel, Outlook.
• Proven ability to service stakeholders in an efficient yet friendly manner.
  Ability to adjust language to suit a variety of circumstances (e.g. confident
  language when communicating with debtors).
• Exceptional personal time management, prioritising tasks and able to
  produce quality work when working on multiple tasks.
• Demonstrated ability to work effectively in a team.
• Proven self-starter ability and working autonomously. Operates diligently without direct supervision.

Performance Expectations

• Prioritisation of tasks.
• Bills are sent out in a timely manner.
• Effective interactions with stakeholders (internal and external).
• Files and records of outgoing bills are maintained to a high standard,
• Enabling key personnel to access complete information in a timely manner.
• Willingness to take on extra tasks and work extra hours necessary to meet business objectives.
• Able to think outside the box and identifies new ways to improve and streamline systems and procedures for owner’s benefit.
• Demonstrating high attention to detail and accuracy in your work. (e.g. data entry skills with minimal errors).
• Effective interpretation of numerical data to identify discrepancies and raise these with the finance manager promptly.
• Honest, trustworthy and reliable and able to handle highly sensitive financial information confidentially and appropriately.
• Compliant with finance policy and procedures.
• Follows directions and instructions given by direct supervisor in a receptive manner.
• Well-developed verbal and written communication skills.