Circulation Assistant | Foreign Serials of Rizal Library  

Summary of Work Activities and Responsibilities:
Under the direct supervision of the Circulation Head, the Circulation Assistant IV provides administrative and library user/client support to the Section. Responsibilities include processing foreign serials, monitoring their physical condition, and ensuring their proper organization.

Main Duties and Responsibilities:
I. Library User/Client Support

• Attends to basic reference and informational queries of library users
• Attends to requests for foreign serials
• Explains and enforces library policies and procedures

II. Organization and Availability of Resources

• Foreign Serials Processing
  • Attends to current foreign serials subscriptions, ensuring receipt of complete and accurate subscriptions, and promptly reports non-receipt
  • Labels foreign serials and records articles from journals (ADB, and Gifts and Exchange)
  • Records and updates foreign serials collections in the in-house serial module database, inputting pertinent information
  • Maintains the record of foreign serials in the bindery
• Collection, Maintenance, and Preservation of Foreign Serials
  • Shelves foreign serials in their proper location, ensuring they are properly presented on display
  • Monitors and checks the physical conditions of all foreign serials, and recommends if there is a need for repair or replacement
    • Compiles loose journals for binding
    • Coordinates the submission of assembled loose journals to a third-party binding service
    • Checks accuracy and quality of newly-bound foreign serials
  • Assists in the inventory of Foreign Serials by conducting accurate cataloging, shelving, and maintenance of these materials
  • Sorts and shelf-reads library materials under the Circulation Section
  • Lists foreign materials to be discarded and weeded

III. Section Management Support

• Prepares data and drafts reports required by the Circulation Head
  • Records, collates and maintains general statistical data on the assigned area of responsibility
  • Tracks visits to Foreign Serials areas and usage of resources by library users
• Monitors the Foreign Serials areas, and reports to the Circulation Head any possible safety, security, and maintenance concerns and violations
• Reports any other type of violation directly to the Circulation Head, when necessary

IV. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative.

Education and Experience Requirements:

• Graduate of any Bachelor’s degree
• One (1) year of relevant work experience

Knowledge, Skill, and Abilities:

• Knowledge of Library Operations and Standards: Demonstrated knowledge of library operations and adherence to industry standards.
• Clerical Support Skills: Demonstrated knowledge of basic clerical procedures such as filing, encoding, etc.
• Technological Savviness: Proficient in transitioning between various technological platforms and software applications, with the capacity to learn and adjust to unfamiliar ones.
• Attention to Detail and Organizational Skills: Strong attention to detail and exceptional organizational skills to ensure accuracy and efficiency in tasks.
• Communication Skills: Proficient in communicating effectively both orally and in writing to convey information clearly and concisely to all stakeholders.
• Interpersonal Relations Skills: Ability to foster positive interpersonal relationships with stakeholders in a collaborative environment.
• Commitment to Customer Service Excellence: Dedicated commitment to delivering high-quality customer service and meeting the needs of all library users with professionalism and courtesy.