Executive Assistant
Asia Society Philippines
- Makati, Philippines2F, AIM Conference Center, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 6 years ago
2018-10-17T16:00:00+00:00Job closed.
Job Description
- Maintain information and other administrative systems – including financial and human resources administration as required – and ensure effective access to up-to-date information for the ED
- Arrange and coordinate all aspects of internal and external meetings on behalf of the ED; ensure efficient recording, dissemination of information and follow up
- Serve as an administrative liaison to government agencies and other mandated organizations
- Assist in processing new membership and membership maintenance
- Collaborate with the Program Officers and Assistants to help build a strong work environment by supporting the team in staff events, promoting a culture of inclusion, and overseeing effective internal communications
- Coordinate and oversee special projects and meetings with the Program Officers, Trustees, and Members
- Assist in financial administration; expenditure monitoring and reporting in collaboration with the Program Officers and Financial Officer
- Act as first point of contact for internal and external queries/requests to the ED
- Ensure compliance and adherence to established policies and procedures
- Other duties as assigned
Minimum Qualifications
- Bachelor’s degree and 1-3 years of relevant program management or administrative experience
- Strong ability to interact across time zones and with diverse constituencies, including experts, trustees, funders/donors, and all levels of staff with tact and good judgment
- Outstanding oral and written communications skills, including proofreading, and ability to research information and present it concisely
- Must be able to coordinate a variety of tasks simultaneously and consistently follow up on details
- Proven organizational skills, with strong ability to set priorities, manage multiple tasks, work independently and function under pressure
- Interest in Asian and international affairs
- Experience in working in a fast-paced and dynamic environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge in Adobe Photoshop preferred
- Interest and ability to learn diverse software applications
- Preferably with experience in NetSuite
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Public Service and NGOs
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Always
- Office Address
- 2F, AIM Conference Center, Makati, Metro Manila, Philippines
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About Asia Society Philippines
Asia Society is the leading educational organization dedicated to promoting mutual understanding and strengthening partnerships among peoples, leaders and institutions of Asia and the West in a global context. Across the fields of arts, business, culture, education, and policy, the Society provides insight, generates ideas, and promotes collaboration to address present challenges and create a shared future.