Purchasing Assistant  

Reporting directly to the Purchasing Manager, the position is responsible for preparing and checking accuracy or reports, requisitions, vouchers, purchase orders, invoices, etc. The Purchasing Assistant carriers out responsibilities efficiently and effectively through proper guidance of Company procedures.

Duties and Responsibilities:

• Design all purchase orders for non-stock items and ensure timely delivery of all products and administer all vendor performance and facilitate corrective actions as required.
• Monitor all deliveries and ensure compliance to given targets
• Must be skilled in negotiating and is cost-oriented without sacrificing the quality of service
• Review and process orders for all departments of the company
• Ensure that all requested items confirms to the given specifications and given budget
• Maintain records of all purchase order and associated documents for all processes and maintain knowledge on all open order and its status ad provide assistance to purchasing staff and manage all calls for purchasing and delivery schedule
• Use tact diplomacy in dealing with sensitive situations and concerned people and customers
• Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.

• Must possess at least Bachelor’s/College Degree of any course
• With at least a minimum 1-year experience in the field
• Knowledge in sourcing and procurements techniques
• Strong negotiation and networking skills
• With the potential to assume a supervisory role
• Aptitude in decision-making and flexible
• With excellent analytical skills
• Keen on details, customer focus and result oriented
• Able to work under pressure and within target deadlines
• Must be a team player requiring minimal supervision
• Proficient in MS Applications
• Knowledgeable in SAP and NAV is an advantage