Admin and HR Assistant  

We are looking for an HR/Admin Assistant to handle a variety of personnel related administrative duties.

PRIMARY RESPONSIBILITIES:

• To report directly and regularly to the Managing Partner for Support Services (Admin, HR, Finance and Legal);
• To coordinate directives from MPs to all the departments;
• To organize and maintain company records;
• To perform supplementary office related duties as deemed by the Managing Partners (follow-ups, correspondences et al);
• Responsible for providing administrative support to ensure efficient operation of the office

JOB DUTIES:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to employees
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations etc)
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Conduct initial orientation to newly hired employees

REQUIREMENTS:

• Proven administrative or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Proficiency in MS Office, MS Excel
• Proven relevant experience
• PC literacy
• Basic knowledge of labour law
• Excellent organisational skills
• BS degree in Human Resources or related field