Administrative Assistant  

Administrative Assistant to perform a variety of administrative and clerical task, includes providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities includes making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

RESPONSIBILITIES

• Answer emails and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Proven experience as an administrative assistant or office admin assistant for at least 6 months to 1 year
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and electronic mail
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Proficiency in Google Mail, Google Drive and other digital communication platforms
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task