Executive Assistant II  

Tasks:

• Catalogs and distributes information
• Assists the ED in assigned projects
• Maintains the executive calendar. Schedules meetings and presentations.
• Produces research, presentations, and briefs for the ED and management team
• Acts as point of contact for the ED and internal /external clients
• Develops and maintains an efficient documentation and filing system
• Safekeeps confidential information
• Plans internal and external events

FUNCTIONAL COMPETENCIES

Technical competencies

• Gathers relevant information and identifies key issues
• Develops procedures for quick classification, better storage, protection and disposition of records to provide integrity, reliability, efficiency and effectiveness in records management functions and to respond to internal and external clients’ needs
• Utilizes computers to access information to enhance professional productivity, conduct research and communicate through local and global professional networks
• Prepares related database of information

Detail Orientation

• Reviews and checks the accuracy of information in work reports. Provides immediate feedback to on revisions needed
• Maintains checklist and calendar to ensure that small details are not overlooked

Communication

• Frequently updates superior verbally of current workload and priorities
• Presents ideas, opinions and reports in a large group in a confident and enthusiastic manner

Teamwork

• Demonstrates reliability and uses this to build credibility with team members, partners or stakeholders to negotiate outcomes

CORE COMPETENCIES

National pride

• Explains in detail the significance of the various performances and exhibits in Philippine culture/history
• Displays knowledge of tourist spots in the Philippines
• Effectively articulates the vision of Nayong Pilipino to various audiences

Client Orientation

• Uses client feedback and benchmarks best practices to continuously improve service delivery

Creativity

• Demonstrates the ability to think ‘outside the box’ by coming up with innovative ideas and methods of doing things

Integrity

• Displays awareness and supports the vision, mission, values, objectives and purposes of Nayong Pilipino. Coaches other to adhere to NPF policies
• Builds trust through professionalism by using appropriate language in all interactions.

• A graduate of bachelor's degree, preferably in Business
• 3-years work experience
• Career Service (Professional) Second Level Eligibility
• 16 hours training.