Infomax Systems Solutions and Services Inc.
Infomax Systems Solutions and Services Inc.

Accounting Specialist Senior | Hybrid Work  

Infomax Systems Solutions and Services Inc.

  • Makati, Philippines
    9th, Philippines, Metro Manila, Rada Thailand St, San Lorenzo, Makati
    Metro Manila
  • Full timeFULL_TIME

Expired 10 months ago

Job closed.

Job Description

Regular Duties:

1. Responsible for overseeing correctness and timely preparation of billings, follow-up and receipt of payments from clients and disbursements to principals, suppliers and service providers done by Accounting Assistant.

2. Performs the following responsibilities:

  • Reviews accuracy of Purchase Order versus Bill of Materials, supplier quotation, validates applicable taxes (VAT and Royalty Tax)
  • Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
  • Purchases dollars for payment to foreign principals
  • Review and handles processing of Sales documentation (Deal Registration Form, Bill of Material, Commissions, Contracts)
  • Responsible for all Compensation reports and Government Benefits Remittances.

3. Processes mid-month, month-end and 13th month pay using company's HRIS and payroll system

  • Last Pay Computation and Payout; generation of BIR form 2316 for resigned employees
  • Prepares Annualization file in preparation for year-end reporting and regular tax of employees and generates BIR form 2316 for all employees
  • Prepares and processes SSS HDMF PHIC and BIR (1601C) remittance reports and endorses for President approval of Payment
  • Other compensation related functions and reports

4. Coordination with the Company's bankers regarding the follow:

  • Company account maintenance
  • Updated interest rates for potential additional placements
  • Confirms rollover of short-term investments
  • Monitors dollar exchange rate for USD requirement and investment
  • Prepares and submits documentary requirements of account opening, updating, etc. signed by Authorized Signatories

5. Supervision and transmittal of documents to outsourced/external bookkeepers.

  • Clarification of transaction treatment as needed.
  • Ensures that transmittal of all accounting documents to external bookkeepers for recording are completed and reviewed as scheduled.
  • Checks and validates FS reports submitted by bookkeepers versus source documents; promptly communicates and resolves errors and mis-posting to books, pre and post FS reporting
  • Presents monthly financial performance versus budget and determines and explains variances

6. Handles BIR assessments, prepares all schedules, makes reconciliation to support NIC/PAN/FAN; coordinates legal documentation and responses to BIR thru Lawyers

7. Functions as primary point person for interim and annual audit of books for yearend financial statements.

Periodic Job Duties:

1. Government Mandated Reports for Preparation and Processing

  • SSS Contributions/loans remittance form and bank receipt HDMF contributions/loans remittance form and bank receipt
  • PHIC Contributions remittance form and bank receipt
  • BIR form 1601C (Withheld taxes on Compensation)
  • BIR 1604CF (Annual report of withheld taxes on compensation)
  • Alpha list to be submitted to BIR in a CD with EE 2316 soft copy

2. Responsible for Review and Payment Processing

  • BIR 1600, Withholding VAT (for foreign transactions)
  • BIR 1601E, Expanded Withholding tax EWT (for all local purchases)
  • BIR 1601F Final Withholding Tax FWT (for foreign purchases)
  • BIR 2550M/Q Value Added Tax, 12% (Output for Sales minus Input tax for Purchases)
  • BIR 1603 Fringe Benefits Tax (for Supervisory employees)
  • BIR 1702Q Income Tax Return (Based on Revenues, net income)
  • BIR 1702 Annual income tax return (based on Audited FS)
  • BIR 0605 Annual Registration Form
  • Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) Submits to BIR in a CD
  • Other Reports

3. Prepares all documentary requirements for submission to BIR (for 2018 BIR assessment)

4. Reponsible for timely and accurate preparation of the following reports:

  • Weekly Cash position report
  • Validated commission sheets computation and supporting documents
  • Physical Asset Inventory versus Lapsing schedule/InfoAsset data for use in the financial statement

5. Other Job Duties:

  • Budget planning coordination and consolidation for the President's approval
  • Assistance in determining/setting of quota assignment to the Sales Team
  • Documents yearly incentive plan for Sales and other departments, and other accounting procedures for implementation
  • Performs other related functions as may be assigned.

Minimum Qualifications

  • With at least 5 years solid experience in general accounting
  • Solid knowledge of bookkeeping and accounting principles, laws and regulations
  • Attention to detail and accuracy
  • Excellent analytical skills to manage large amounts of data
  • Proficient in MS Excel
  • IT industry experience is a plus

Jobs Summary

Job Level
Mid-Senior Level / Manager
Job Category
Accounting and Finance
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Office Address
Ace Building, Rada Thailand St, 1229 Makati, Philippines
IT and Software
1 opening

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About Infomax Systems Solutions and Services Inc.

INFOMAX is a wholly owned Filipino company that was incorporated and registered to SEC in February 1998. Infomax aims to provide world class solutions in the area of Content Integration and Business Intelligence. Our goal is to maximize the IT investments of our clients by providing them with high-value solutions that will improve their business processes and increase their revenue stream. We aim to be the preferred Partner in their business initiatives. We enable and empower our employees to render innovative and high quality services to our customers. We will empower our employees with industry skills and product knowledge to become highly respected professionals in their fields.

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