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GINGERSNAPS (IL Coniglio Bianco Corporation)

Executive Assistant  

GINGERSNAPS (IL Coniglio Bianco Corporation)

 
  • Pasig, Philippines
    Warehouse 19 & 20, Armal Compound II, M. Eusebio Avenue, Brgy. San Miguel Pasig City, Pasig, Metro Manila, Philippines
    Pasig
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Posted 12 days ago and deadline of application is on 29 Sep

Recruiter was hiring 2 days ago

2024-07-02T00:07:18.020480+00:002024-09-29T16:00:00+00:00

Job Description

Job Summary:

The Executive Assistant provides high-level administrative support to the executive, ensuring efficient management of their schedule and responsibilities. This role involves handling confidential information, managing communications, and performing various administrative tasks to facilitate the executive's ability to lead the organization effectively.

Key Responsibilities:

  • Calendar Management:
    • Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Ensure the executive is informed of upcoming commitments and responsibilities.
  • Communication Management:
    • Screen and prioritize phone calls, emails, and other communications.
    • Draft, proofread, and edit correspondence, reports, and MOM (meeting minutes).
    • Maintain a high level of discretion and confidentiality in handling sensitive information.
  • Meeting Coordination:
    • Organize and prepare meeting materials, including agendas, presentations, and minutes.
    • Attend meetings, take notes, and follow up on action items within 24 to 48 hours.
  • Travel Arrangements:
    • Arrange travel itineraries, accommodations, and transportation.
    • Prepare travel expense reports and ensure timely reimbursement.
  • Project Support to Store Operations:
    • Assist in the planning and executing unique projects (leasing) and mall events.
    • Conduct research, compile data, and prepare reports as needed.
  • Relationship Management:
    • Build and maintain positive relationships with internal and external stakeholders.
    • Act as a liaison between the executive and other team members.
  • Miscellaneous Tasks:
    • Perform other administrative tasks as assigned by the executive.

Minimum Qualifications

Qualifications:

  • Education:
    • Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
  • Experience:
    • Minimum of 5 years of experience in an executive support role.
    • Experience in managing complex calendars and travel arrangements.
  • Skills:
    • Excellent organizational and time management skills.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Ability to handle multiple tasks and prioritize effectively.
    • High level of discretion and confidentiality.
    • Strong problem-solving skills and attention to detail.
    • Ability to work independently and as part of a team.

Key Competencies:

  • Adaptability: Ability to adjust to changing priorities and handle multiple tasks simultaneously.
  • Professionalism: Maintain a high standard of conduct and appearance.
  • Initiative: Proactively identify opportunities to improve processes and support the executive.

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Often
Office Address
Warehouse 19 & 20, Armal Compound II, M. Eusebio Avenue, Brgy. San Miguel Pasig City
Industry
Fashion Retail
Vacancy
1 opening
Website
http://www.gingersnaps.com.ph

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About GINGERSNAPS (IL Coniglio Bianco Corporation)

GINGERSNAPS is the leading brand for children's wear apparel in the Philippines. From our modest beginnings in 1994 as a single corner in the department store, we have grown to 49 boutiques and 26 department store corners in prime establishments nationwide Today, we have boutiques and department store corners in Indonesia, Singapore, Malaysia, and Saudi Arabia. We also distribute our products to several countries in a wholesale capacity. The next few years will see us bring our concepts to different regions from which we have been receiving numerous inquiries.

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