Office Administrator  

XSEED Education, an innovative Singapore-based education company, is on its third year in the Philippines and we are looking to hire a Finance and Office Administrator to work closely with our team and partner schools to organize and orchestrate day to day administrative, financial and customer needs. This position offers a great opportunity for large scale impact in basic education and great career advancement potential.

Duties and Responsibilities:

• Create and update spreadsheets of school transactions and orders.
• Manage accounts receivable and payables.
• Review and process monthly employee claims.
• Create and keep records of invoices and tax payments for partner schools.
• Identify and address account discrepancies
• Participate in payroll processes
• Report on financial projections (e.g. liquidity and cash flow)
• Coordinate and release sample and marketing collateral delivery to partner schools.

Requirements:

• Proven work experience as a Finance and Office Administrator, Finance Assistant, Office Administration or similar role.
• Hands-on experience with day-to-day accounting
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Basic understanding of bookkeeping procedures
• Time-management and organization skills
• Trustworthy and honors confidentiality of relevant information at premium
• holds a College degree in Finance, Accounting or related fields.
• Conduct and communicate quality assurance & customer support conversations
• Resolve all logistic and related queries from partner schools within 48 hours and escalate queries to relevant Implementation team member as needed
• Be available during working hours, 6 days per week to field customer queries and requests

Attitude

• Empathetic, team player with high integrity and openness to regular mentoring and feedback.
• Able to clearly and confidently comminucate and share ideas with other team members.
• Excellent work ethic (self-starter, hard working, transparent)
• An interest and passion for education and improving quality at scale in the Philippines

Skills:

• Demonstrated analytical and planning skills
• Strong oral and written customer communication skills
• Ability to meet deadlines and reach target results
• Works well both independently and in teams with a variety of involved stakeholders
• An understanding of the broader workings and functioning of B2B company preferred.

Qualifications:

• 1 to 2 years of work in Frontlining and Admin roles preferred
• Bachelor Degree in relevant subject matter from leading local universities