Executive Assistant  

GENERAL DESCRIPTION

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the management and department; organizes and coordinates executive meetings.

As an executive assistant, he/she is the right hand to the President/CEO of the company. He /She also provides assistance to high-level executives within a company and is often trusted with complex duties and sensitive information.

In addition to general administrative work, Executive Assistants may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations for their executive leadership.

Finally, as an EA, he or she should develop and maintain effective relationships with colleagues, collaborate on matters, exchange information, provide and seek feedback to facilitate high quality services.

RESPONSIBILITIES

• Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Provide general office support – includes but not limited to: greeting visitors, some mailroom and kitchen functions, create and maintain filing systems; copy, bind and fax documents; update, process and distribute records, files
• Answering phone inquiries, directing calls, and providing basic company information
• Inform, advise and escalate emerging and sensitive issues to the President/CEO
• Plans/organizes and implements events such as meetings, business luncheons, or client dinners
• Manages executive schedule and acts as liaison for executive team
• Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
• Handles confidential information; organizes and maintains files
• Prepares information and research for executive needs
• May help plan company events, meetings, and employee team building activities or special projects.
• Must be willing to accept changes, other tasks and responsibilities not mentioned above for the overall growth of the company.

• At least 1-year working experience in the related field
• Ability to multi-task effectively
• Great interpersonal skills
• Effective written and verbal communication skills
• Strong analytical and planning skills;
• Excellent problem-solving skills