Secretary  

DUTIES AND RESPONSIBILITIES:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Greeting visitors and deciding if they should be able to meet with executives.
• Making travel arrangements for executives.
• Coordinates shuttle service requests and pick up/drop off points
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Inform other employees of visitors’ arrivals or cancellations
• Answer the phone in a timely manner and direct calls to the correct offices
• Check visitors in and direct or escort them to specific destinations
• Schedule and confirm appointments and maintain event calendars
• Possibly handling event coordination, both internally and externally
• Handling queries and complaints via phone, email and general correspondence
• CEO Personal errands(eg. purchasing gifts for loved ones / family members online)
• Performing ad-hoc administration duties

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;
• Proven experience as an executive assistant or other relevant administrative support experience. At least 1-2 year/s experience is preferred.
• Demonstrates Proficiency in Microsoft Office Programs
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written English communications skills.
• Must be organized and very keen to details
• Must be willing to work Makati City
• Applicant must be willing to work flexible hours, as necessary