Purchasing Staff | Office-based | For Pooling  

What you'll do:

Vendor Management:

• Implements effective sourcing of suppliers with the use of the internet, company sites, referrals, etc.
• Ensures competitive price by comparing market price and efficient negotiation.
• Conducts bidding for big projects.
• Maintains strong relationships with vendors.

Quality Procurement

• Verifies purchase requisitions by comparing items from previous transaction; clarifies unclear items to requestor; recommends alternatives.
• Prepares purchase orders by verifying specifications and price; obtains recommendations from suppliers for substitute items; obtains endorsement and approval from Admin Supervisor and Managers.
• Obtains purchased items by forwarding orders to suppliers; monitors and expedites orders.
• Authorizes payment for purchases by forwarding receiving documentation.
• Monitors and coordinates supplier’s schedule to ensure all items are delivered on time.

Administrative Tasks

• Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Prepares purchase orders or bid requests.
• Maintains monitoring such as price, cost-saving, payment requests, credit card transactions, etc.
• Maintains a filing system in the purchase department and updates appropriate records when required.

Special Tasks

• Processes working permits of Japanese staff within the SLA.
• Provides consistent update on the status of existing working permits and new applications, and coordinates with Japanese staff as necessary.
• Collates the application requirements, and ensures their completion.

Other tasks which may be assigned.

What we'd like you to have:

• Graduate of a 4-year course, preferably Business Administration/Management, Accounting, Finance, Logistics, etc., or related
• Must have at least 1 year work experience in purchasing/procurement
• With good oral and written communication skills
• Must be detail-oriented, with good interpersonal and negotiation skills
• Can meet deadlines and follow protocols and guidelines
• Must be trustworthy and and results-oriented
• Must be willing to work onsite (Quezon Ave., Quezon City)

Work Schedule: Monday - Friday, 8AM - 5PM

Not required, but very useful:

• Knowledgeable in Assertive Negotiation
• Knowledgeable in Customer Service Satisfaction