Executive Assistant  

Our Client, Lady M Confections is a renowned purveyor of exquisite desserts, renowned for our signature Mille Crêpes cakes and confectionery delights. They are seeking a Group Administrative Assistant to join their team. As a Group Administrative Assistant, you will be responsible for handling a variety of administrative tasks to support the needs of the designated group. This includes data entry, reporting, travel management, and expense management. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

*This is an Onsite Position, working the Night Shift in BGC - Monday to Friday 9pm to 6am. It will also follow a US holiday schedule.*

Role and Responsibilities

• Perform data entry tasks accurately and efficiently, maintaining databases and spreadsheets as needed.
• Generate reports and analyze data to support decision-making processes within the group.
• Coordinate travel arrangements, including flights, accommodations, and transportation, for group members.
• Manage expense reports and reimbursement requests, ensuring compliance with company policies and procedures.
• Organize and maintain electronic and physical filing systems, ensuring documents are easily accessible.
• Assist with scheduling meetings, appointments, and conference calls, coordinating with internal and external stakeholders.
• Serve as a point of contact for inquiries and requests directed to the group, providing timely and professional responses.
• Collaborate with other administrative assistants and team members to streamline processes and improve efficiency.
• Handle confidential information with discretion and maintain a high level of confidentiality at all times.

• Onsite - Work From Office in BGC
• Minimum 3 years’ experience in administrative support.
• Excellent English communication skills, both written and verbal.
• Prior international work experience is highly preferred.
• Bookkeeping experience highly preferred.
• Proficiency in data entry and using Microsoft Office applications, particularly Excel and Word.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with travel booking platforms and expense management systems is a plus.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to work independently with minimal supervision.