Executive Assistant
Penbrothers International Inc.
- Makati, Philippines6th Floor, OPL Building, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Toàn thời gianFULL_TIME
Công việc đã đóng.
Miêu Tả Về Công Việc
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The EA will work directly with the Managing Director (MD) and the Project Manager (PM) and will be responsible for performing a number of administrative duties.
The ideal candidate is a self-motivated, highly organised professional capable of managing their workload and prioritising tasks within teams across time zones. S/he will need to be able to communicate confidently over the phone and on emails regarding calendar appointments and receiving regular maintenance requests for ongoing projects.
Responsibilites:
- Coordinate the MD’s communications on a daily basis, interfacing with clients on phone calls and emails
- Schedule calls and callbacks and route correspondence wherever needed
- Maintain diary, schedule meetings and appointments and provide reminders to the MD
- Manage any travel itineraries for the MD and the team including accommodation and flight reservations
- Attend meetings between MD and PM and provide minutes accurately
- Generate timesheets and prepare monthly reports and sending to clients
- Archive completed work at the end of the month for clients
- Draft up invoices and send payment reminders to clients
- Scan and archive internal documents, receipts, and invoices
- Prepare internal and external corporate documents for team members and industry partners
- Research and download resources and content and collate for internal copywriting
- Maintain and organise the company’s intranet and team drives
- General maintenance of the company website and monitoring live chat
- Monitor office supplies and research deals or suppliers
- Uphold a strict level of confidentiality
Trình độ tối thiểu
- Experience in either a digital agency or a corporate environment
- Comprehensive experience as an executive administrative assistant or senior executive assistant
- Full comprehension of office management systems and procedures
- Proven experience with online timekeeping and project management tools
- Proficiency in English with a high level of verbal, written, and oral communication skills
- Excellent knowledge of MS Office and Google applications
- Savvy with the latest office gadgets and internet applications
- Exemplary planning and time management skills
- Ability to multitask and prioritise daily workload
Nice to Have:
- Familiarity with the following software or similar: CapsuleCRM, Trello, Everhour, LastPass, Slack
- Background in technology and business development
- Experience working in the legal industry
- Basic bookkeeping skills
Tóm tắt công việc
- Trình Độ Công Việc
- Phó Giám Sát/Giám Sát
- Ngành Nghề
- Administration and Coordination
- Yêu cầu học vấn
- Tốt nghiệp Cử nhân
- Nhà tuyển dụng trả lời hồ sơ
- Once in a while
- Địa chỉ văn phòng
- 6th Floor, OPL Building, Makati, Metro Manila, Philippines
- Ngành nghề
- Consulting/Business Services
- Vị trí đang tuyển
- 1 vị trí tuyển dụng mới
- Trang web
- http://www.penbrothers.com
Về Penbrothers International Inc.
Penbrothers works with startups and SMEs from all over the world, helping them build and scale their teams with talent in the Philippines at a fraction of the cost.
With several offices in various locations, Penbrothers makes it easier for companies to focus on their core business by taking care of the talent sourcing, hiring, payroll and office space.