Executive Assistant  

As an Executive Assistant, you will be working right alongside Finds’ Executive to ensure that day-to-day tasks are accomplished as efficiently as possible by providing all necessary administrative support. In the absence of the Executive, the Executive Assistant is also tasked to represent the Executive.

Primary Responsibilities

• Constantly communicate and report all pertinent information needed by the Executive
• Manage Executive's schedule by planning and scheduling meetings, conferences, teleconferences, and travel as efficiently as possible
• Represent the Executive by attending meetings in the Executive's absence, speaking on behalf of the Executive
• Welcome guests and customers by greeting them, in person or on the telephone, and answering their inquiries
• Facilitate communication with Executive’s network on behalf of the Executive when needed, ensuring proper attention is given to any requests—urgent or otherwise
• Help Executive foster harmonious relationships with Executive’s contacts
• Assist Executive as needed to efficiently accomplish Executive’s day-to-day tasks
• Complete projects by assigning/coordinating work with the team and following up on results
• Keep track of important files (i.e. minutes of meetings, verified receipts for expense tracking, etc.) by developing, utilizing, and securing filing and retrieval systems
• Ensure operation of office equipment by completing preventive maintenance requirements, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
• Contribute to the team’s efforts by helping accomplish results as needed.

• Bachelor’s Degree in any course
• Excellent English communication and writing skills
• Great eye for detail and keen ability to follow instructions
• Great time management, organization, and scheduling skills
• Interested in traveling and exploring cities worldwide
• Willing to work flexible hours
• Possesses work ethic and integrity that meet the company’s international standards

Preferred Qualifications

• Excellent reporting and presentation skills
• Intermediate level of Microsoft Office skills
• Advanced administrative skills
• Fluency in language/s other than English