Secretary  

DUTIES AND RESPONSIBILITIES

1. Acts as MS Substitute Coordinator to supports MS Teachers to facilitate the short-term replacement due to unexpected or planned absences/classroom coverage
2. Inputs short-term MS substitute payment to HRIS system
3. Performs task as necessary to assist the implementation of a dynamic co-curricular program in the MS
4. Manages MS Trip Program (exclude AMIS, ISTA, Retreat and ESP Trip) including:
   • Makes travel arrangements for the trips
   • Handles booking arrangement for accommodations
   • Requests for Transportation
   • Handles payment deposit
   • Handles documents collection: Passports, KITAS and other necessary documents
   • Prepares medical information/emergency contact
5. Manages and coordinates all MS online calendars
6. Manages all attendance record of MS Students
7. Manages Drug Testing program for MS students
8. Manages all walkers pass
9. Acts as PIC (Person in Charge) for Emergency Evacuation
10. Performs other related duties and assures other responsibilities as assigned by the MS Activities Coordinator

Builds Positive Interpersonal Relationships

• Promotes positive interactions and fosters a sense of identity and pride in JIS among students, parents, faculty, and colleagues
• Maintains an open attitude toward new ideas
• Collaborates with school wide teams and staff
• Establishes and maintains cooperative and positive working and team relationship with those involved in the course of work

Ongoing Professional Growth

• Continues to acquire new learning and reflects new learning and professional practice
• Shares in opportunities for in-service and workshop offerings
• Shares professional knowledge with other colleagues
• Sets goals for professional development, takes advantage of professional development opportunities.

1. Diploma or Bachelor Degree holder preferably in Administration or Secretarial
2. Demonstrated fluency in written and spoken English
3. Demonstrated experience using Microsoft Office (Word, Excel and Power Point), Oracle, Windows and Macintosh Computer.
4. Knowledge of Modern Office Practices and Procedures, including filing systems and telephone techniques, letter and report writing and office machines
5. Outstanding personal communication skills, meets the parents, students and staff, tactfully and courteously (Very Important)
6. Helpful, cooperative, eager to communicate and problem-solve
7. Demonstrated ability to work collaboratively with others of various cultural backgrounds
8. Demonstrated experience and comfort level with adolescents especially in instructional settings
9. Helps maintain a positive and friendly working atmosphere with others
10. Demonstrated ability to identify, manage and initiative projects without direct supervision