Personal Assistant to President Director and General Affairs  

Personal Assistant to President Director

• Responsible for performing all secretarial duties for the President Director and his direct reports
• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary
• Manage Director’s travel arrangements (including visas/accommodation).
• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts and mall management contacts.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
• Meet and greet visitors at all levels of seniority.

General Affairs

• Responsible for booking of air-tickets/ accommodations for all staff going on overseas/domestics assignments and coordination of overseas guest accommodations
• Responsible for handling of all stationery requisitions from all Department
• Responsible for supervising the office assistants
• Orders of office supplies (aqua, photocopy papers, detergents etc) and printing of forms for office and other teams
• Responsible for maintenance of office automation (Air-con, office rental, electricity etc.)
• Prepare and order office furniture’s as and when necessary
• Coordinate with office and distribution drivers on maintenance of vehicles/STNK
• Coordinate office get together activities
• Ad hoc assignment as and when assigned

• Female, 28 to 35 years of age
• Bachelor's Degree level in related filed.
• Fluent in English
• 2+ years of experience Personal Assistant at senior management level.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts.
• Ability to organise and plan own work.
• Independent and ability to work on own initiative.
• Ability to multitask
• Strong time-management and organization skills
• Ability to deal with sensitive information with discretion and to maintain confidentiality.