Facilities and Admin Coordinator | Asset  

Facilities Management

• Plans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishments.
• Recommends maintenance, mechanical, electrical, and facility design modifications.
• Manages the upkeep of equipment and supplies to meet health and safety standards.
• Conducts and documents regular facilities inspections.
• Reviews utility consumption and strive to minimize costs.
• Manages and reviews service contracts.
• Checks completed work by vendors and contractors.
• Communicates workplace safety precautions to employees.
• Forecasts allocate and supervise the financial and physical resources of the facility management.

Property Management

• Maintains property by negotiating and enforcing leases, and maintaining and securing premises.
• Secures property by contracting with security patrol service, installing and maintaining security devices, establishing and enforcing precautionary policies and procedures, and responding to emergencies.
• Maintains property by inspecting the unit, completing repairs, and planning renovations.
• Maintains building systems by contracting for maintenance services and supervising repairs.

Asset Management

• Responsible for the daily transaction of asset/inventory material and record-keeping of assets and materials
• Ensures security and accountability of inventory/assets through transactional documentation and periodic system/tool review (both projects and Office)
• Helps conduct physical inventories and cycle counts
• Analyses inventory/assets for discrepancies and, when able, make corrections
• Audits incoming receipts and outgoing shipments to assure quality and accuracy of asset/inventory management records
• Compiles and documents transactions for data entry/record keeping
• Prepare reports and give presentations on asset usage, financial performance, operations, and maintenance.
• Ensure databases recording property assets are up to date and accurate.
• Provides technical support and guidance to Service Desk staff.
• Updating any software and hardware where necessary.
• Documenting all reported malfunctions and actions taken in response.
• May be required to perform other related duties as required and/or assigned.

• Bachelor’s Degree of any related course
• Knowledgeable with inventory softwares (EZOffice Inventory and/or SAP)
• Strong background in IT Infrastructure and Facilities Management
• Experience in computer networks and systems maintenance.
• Experience in handling construction tools/equipment/materials is highly preferred