Office Assistant at the IS Department
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Loyola Heights, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Toàn thời gianFULL_TIME
Công việc đã đóng.
Miêu Tả Về Công Việc
Under the direct supervision of the Chairperson, the Office Assistant IV (OS-04) performs secretarial and clerical duties to support the daily operations of the department.
Responsibilities:
- Secretarial Support to the Chairperson
- Receives and endorses the following official forms for the Chair’s approval: Shifting, LOA, validation, load revision, and clearance.
- Arranges meetings with the faculty members, students, and visitors.
- Assists the Chairperson and the Academic Adviser during academic advisement and semestral online and regular registrations.
- Encodes IS students’ pre-enlistment for Chairperson’s approval
- Frontline and Student Support
- Serves as receptionist and attends to incoming correspondences (mail, calls) and visitors and directs them to appropriate personnel.
- Attends to students’ inquiries about course curricula, academic load, activities, shifting requirements, etc. and forwards it
- Updates and informs the students of department announcements, invitations, faculty messages, information related to school programs like JTA and Job Fair
- Documentation and Records Support Function
- Maintains a systematic filing system of the students’ records and updates electronic database.
- Encodes students’ IPS in preparation for the semestral advisement and registrations.
- Encodes course and faculty evaluation responses
- Department Support
- Monitors upkeep and cleanliness of the department
- Coordinates with OFS for facilities related concerns and other requested technical services
- Collects paychecks, honorarium, documents etc. for the department and faculty members
- Requests the reproduction of the department documents such as syllabus, exams, thesis guidelines, class schedule forms and reading materials
- Provides logistical support to the departmental meetings, student activities, concerts, exhibits, film viewings, lectures, etc.
- Collates and endorses the thesis topic proposals submitted by IS and Humanities Juniors to the IS faculty
- Assists in documenting activities.
- Performs other work related duties that may be assigned by immediate superior.
Trình độ tối thiểu
- Bachelor’s degree holder
- With at least 2 years of related work experience
- Preferably, with previous work experience in the academic setting
- Has a pleasing personality
- Has the ability to interact and work effectively and efficiently with professors and students
- Good organizational skills, attentive to details
- Must possess verbal and written communication skills
- Knowledgeable in MS Office applications
Tóm tắt công việc
- Trình Độ Công Việc
- Mới Tốt Nghiệp/ Trình Độ Tập Sự
- Ngành Nghề
- Administration and Coordination
- Yêu cầu học vấn
- Tốt nghiệp Cử nhân
- Nhà tuyển dụng trả lời hồ sơ
- Once in a while
- Địa chỉ văn phòng
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
- Ngành nghề
- Higher Education / Academia
- Vị trí đang tuyển
- 1 vị trí tuyển dụng mới
- Trang web
- http://www.ateneo.edu/
Về Ateneo de Manila University
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.
Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.
It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.
The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.