Accounting Specialist | Accounts Payable  

Job Summary:

Responsible in recording & preparation of payments for all supplier, employee reimbursements, advances, liquidation, statutory payables, petty cash replenishment and month-end closing reports.

Duties and Responsibilities:

A. Processing of Supplier Invoices

• Checking of documents for recording
• Recording of invoices in Netsuite
• Preparing Vendor Payment Voucher
• Recording of Payments to vendors
• Printing of cheques for payment / Preparing Online Payment

B. Employee Advances, Reimbursements and Liquidation Processing

• Checking of documents and validating the liquidated amount
• Recording and printing of invoice supports, including check printing if any
• Preparing and recording cash advance and Liquidations

C. Employee’s Internet Subsidy

• Update Monitoring of processed Subsidy
• Validate Received Supporting Documents
• Process two batches of Subsidy Reimbursements

D. Preparation of the following statutory reconciliations and remittances

• SSS, PHIC, HDMF and other government filings and Ayala Coop

E. Monthly (or as scheduled) closing activities

• Preparation of schedule for unpaid vendor invoices and employee liquidation for accrual
• Preparation/Update of Vendor Accrual Schedules
• Preparation/Update of Telco and Internet Accrual Schedules
• Preparation/Update of Prepayment Entries
• Recording of Bank Transactions or Journal Entries
• Monitoring of advances, telephone reimbursement and internet subsidies
• Preparation/Update of Lapsing Schedule for Depreciation
• Update Accrual Schedule

F. Other Responsibilities

• Accepting tasks assigned by superiors with minimal handover.
• Regularly coordinating, collaborating and interacting with team members to ensure cross-learning and continuous improvement.
• Abiding by the policies and rules of the company and act in a professional manner at all times.
• Performing/rendering other duties or special projects, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this job.

• Must be a degree holder of BS Accountancy
• Preferably a Certified Public Accountant
• With minimum of 2 to 5 years experience in general accounting and accounts payable
• With experience in statutory reporting
• With advance Microsoft Excel skills
• Knowledgeable in any accounting ERP Systems
• Preferably living in Quezon City or within Metro Manila
• This is a work from home setup but applicants must be amenable to report onsite in UP Ayala Technohub, Quezon City if needed