Administrative Assistant  

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

He/She is responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email. Moreover, their responsibilities also include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

Responsibilities:

• Handle administrative requests and queries from senior managers
• Organizing and scheduling appointments with admin software
• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

• With a Bachelor's Degree in related field
• With 1-2 years experience in Administrative field
• Organisational skills;
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;