Purchasing Assistant  

Position Description

• Responsible in the maintenance of records of all purchases, accreditation documents and performance evaluation documents of suppliers, vendor agreements
• Responsible in the preservation of all ISO related documents and procurement processes
• Responsible in the preparation of reports on purchases, vendor accreditation
• Responsible in the collation of documents needed for submission to Finance to process payment to suppliers

Duties and Responsibilities

• Enter order details (vendors, quantities, prices) into internal databases (Odoo)
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Communicate supplier performance
• Maintain correct accurate records and files of all vendor agreements and related procurement records
• Completing and maintaining appropriate documents. logs, and correspondence that support the procurement function
• Creation of material code at Odoo upon requests of end-user
• Monitoring submission of OR, Sales Invoice, Delivery Receipt, Receiving Report from suppliers and site offices
• Handles all ISO related documents and procurement processes
• Compile data relating to supplier performance to enable evaluation
• Generate ISO procedural documentation for all aspects of materials movement.
• Maintain appropriate documentation for audit and control procedures, in addition to timely and accurately, update purchasing records and data.
• Perform other tasks from time to time.

• Graduate of BS in Logistics, Business Administration or any relevant field.
• Previous work experience as a Purchasing Assistant, Purchasing Officer or similar role
• Good understanding of supply chain procedures.
• Strong analytical and planning skills
• Good communication and presentation skills
• Excellent problem-solving skills