Executive Assistant  

An Executive Assistant to senior management is generally expected to provide confidential, executive-level administrative, operational, project management, personal organization, and other support to a company leader who carries the authority to make crucial decisions affecting the direction of the organization, and who is a sought-after resource in decision-making and policy setting. The primary goal of this position is to enable the executive to perform her/his myriad tasks efficiently.

This vital position of support entails the usual roles of managing correspondence, preparing research, and communication while also acting as a "gatekeeper," understanding in varying degrees the requirements of the executive, and through this understanding, to decide which scheduled events or meetings are most appropriate for allocation of the executive's time. The work entails a significant amount of organization and coordination (including travel coordination), integration and management of diverse project elements, and general assistance of senior staff. This is a highly proactive position where initiative, regular updates, consistent following up and empowering senior staff to achieve deliverables on time are expected and rewarded — as opposed to merely reacting to an executive’s requests.

The scope of work is extremely diverse, requiring superlative organization and communication skills applied to multiple, often synchronous tasks, excellent judgment, maturity and sophistication, and a keen eye for detail. Because of the diversity of function, this position requires regular interaction with all company divisions and all levels of staff, as well as some of the senior staff’s personal employees.

• An ability to see patterns in the executive’s way of working, a strong, innovative ability to create systems and structures, and an ability to predict the executive’s needs (at times even before the executive realizes these needs) are important to the position.
• Experience in sales or Business Development related roles an advantage
• Strong Organization skills
• Good communication skills