Assistant CEO Intern  

• Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel
• Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to CEO.
• Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails, and walk-ins, ensuring correct department distribution.
• Drafting and writing high-quality reports and presentations, as required by the CEO.
• Communicating important updates and information as required by CEO.
• Responsible for managing CEO’s personal driver’s daily schedule in line with CEO’s daily requirements.
• Act as Board Secretary for Committee meetings. This includes but is not limited to preparing meeting agendas, recording meeting minutes, collating board reports and presentations.
• Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.

Experience & Education:

• Bachelor’s degree or equivalent experience with social sciences background
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
• Previous experience working with development and fundraising programs to increase donor contributions and funding sources.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the president/CEO and staff, and others.