Office Manager  

ADMINISTRATIVE RESPONSIBILITIES

• Establishes, develops, maintains and updates filing system for all company documents. Retrieves information from files when needed.
• Establishes, develops, maintains and updates library of trade journals and magazines.
• Acts as a liaison with internal departments, clients, and other entities outside the company. Handles confidential and non-routine information and explains policies when necessary.
• Creates general correspondences, memos, charts, tables, graphs, etc. Responsible for accuracy and clarity of final copy.
• Arrange travel and hotel bookings, process visa, and other travel related requirements.

BOOKKEEPING RESPONSIBILITIES

• Monthly reconciliation of bank accounts
• Preparation of monthly financial statements (Balance Sheet, Income Statement, Cash Flow Statement, Cash Position)
• Reconciliation of balance sheet and income statement
• Monthly, quarterly and yearly closing books
• Review, investigate and correct errors and inconsistencies in financial entries, documents and reports.
• Preparation of Aging of Receivables and other necessary schedules (Payables, Projects, etc.) on a monthly basis
• Prompt monitoring of receivables and payables
• Process invoices based on percentage of project completed, retainers, and out-of-pocket expenses as stated in contracts
• Coordinate billings and collections in New York office
• Review financials on agreements and proposals
• Payroll processing and government remittances
• Laisse with the bank periodically
• Prepare quarterly budget report and financial projections
• Report to the Managing Director on a bi-monthly basis and to the President when in Manila

• Bachelor’s Degree in Accounting or a related field.
• Strong managerial and accounting background
• Knowledge in QuickBooks is a MUST
• At least 3 years of related working experience
• Other relevant trainings and certification
• Strong analytical skills with attention to details
• Excellent computer skills (Microsoft Office applications)
• Fluent in English
• Strong communication and interpersonal skills
• Knowledge in photoshop is a plus