Virtual Personal Assitant
Penbrothers International Inc.
- Makati, Philippines6th Floor, OPL Building, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Toàn thời gianFULL_TIME
Công việc đã đóng.
Miêu Tả Về Công Việc
To provide administrative support to our team while working remotely. As a Virtual Personal Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements.
GENERAL TASKS:
- Manage/support Email inbox (see heading below)
- Project tasks (see heading below)
- Correspond on behalf of in pre-defined scenarios
- Manage calendar (includes setting reminders etc)
- Data Management/Filing
- Document preparation (forms for signing etc)
- Research (see heading below)
- Draft tasks in Asana
EMAIL TASKS:
- Appropriately tag(label) emails (ready for archive)
- Setup new label/filter rules
- Draft email responses
- Develop standardised responses (Canned responses function)
- Correspond on behalf of in pre-defined appropriate scenarios
- Manage Contact lists
PROJECT TASKS:
- Job setup AO
- Obtaining client details
- Fee proposal Phase:
- Prepare pre-quote scope for approval
- Obtaining quotes
- Follow up and enter into spreadsheet
- Develop master “database” doc for quick reference into proposal
- (ie Standard clauses for regular use (spreadsheet?), standard “Relevant Experience” photo, images & copy for regular use)
- Site Info/Research:
- Arrange DBYD
- Nearmap images
- Planning Phase:
- Research relevant Planning Schemes and policies
- Estate developer requirements
- Basic checking (ie Alita logo, North Pt, Boundary sizes,)
- Construction Drawings Phase:
- Research products
- Prepare draft finished schedules
- Monitor DA conditions
- Basic checking (ie Alita logo, North Pt, Boundary sizes)
- Tender Phase:
- Maintain register of Tender Queries
- Prepare Tender Evaluation Spreadsheet document
- Prepare contracts for signing (apply Bluebeam stamps)
- CA Phase:
- File/record RFI’s and maintain register
- Pre-fill out standard SI’s (ie IFC docs, Site possession etc)
RESEARCH TASKS:
- Research Specific topics (ie products) as requested by team members
- Develop target list of clients for TDL (We first need to define the type of firm that suits…ie size, types of projects etc..and then have them ranked 1-5 stars as to who is most suited. Can use the previously generated info by our digital marketer)
- Research software (often cloud) to improve business effectiveness
- Research ways to optimise use of our current software packages and share “useful tips” with the team
FUTURE TASKS:
- Reception (phone calls)
- Assist in the development of further admin efficiencies and effective methods for getting things done
- Set up Fee Proposals in cloud software such as “Proposify” or similar
- TDL Digital marketing (prepare social media posts for approval, research google addwords and monitor results)
- Check surf forecasts and pencil in potential surf sessions
- Generate (or automate?) Job progress reports (BQE)
Trình độ tối thiểu
Required:
- Ability to compliment the directors. Take on their personalities & behaviours.
- Discretion & trustworthiness
- Flexibility/adaptability
- Proactive and Initiative
- Communication
- Organisational
- Tact and diplomacy
- Delegation
Software competency:
- Google G-Suite for Business (musty be tech savy..can integrate the extensions,
- Manage and setup filters, use keyboard shortcuts etc)
- MS Office (Excel & Word)
Desirable:
- Google Cloud Certified
- Competency in “Bluebeam” software
- Digital Marketing experience
Tóm tắt công việc
- Trình Độ Công Việc
- Mới Tốt Nghiệp/ Trình Độ Tập Sự
- Ngành Nghề
- Administration and Coordination
- Yêu cầu học vấn
- Tốt nghiệp Cử nhân
- Nhà tuyển dụng trả lời hồ sơ
- Once in a while
- Địa chỉ văn phòng
- 6th Floor, OPL Building
- Ngành nghề
- Consulting/Business Services
- Vị trí đang tuyển
- 1 vị trí tuyển dụng mới
- Trang web
- http://www.penbrothers.com
Về Penbrothers International Inc.
Penbrothers works with startups and SMEs from all over the world, helping them build and scale their teams with talent in the Philippines at a fraction of the cost.
With several offices in various locations, Penbrothers makes it easier for companies to focus on their core business by taking care of the talent sourcing, hiring, payroll and office space.