Events Associate  

The Events Associate acts as the project head for closed project deals assigned to him/her. Prior to the event, he/she prepares timelines and implements the day-to-day event requirements. He/She functions as the overall point person on the event day. He/She closes the project implementation stage with a post event report for the client and submits all expense reports to the seniors for approval and documentation.

DUTIES AND RESPONSIBILITIES

• Overall point person for the assigned project.
• Acts as the key representative of Internal Events to clients and suppliers during the implementation stage, and thus closely coordinates with and updates them regarding the progress of the project.
• Prepares detailed event timelines and implements the day-to-day event requirements under the direction of the Events Supervisor.
• Sources suppliers needed for the projects that are not part of the physical set-up such as but not limited to prizes, souvenirs, models, hosts, entertainments, talents, external production teams, etc.
• Gathers quotations from suppliers and negotiates with them to make sure that the company enjoys the best possible price. Suppliers must be approved by the management prior to hiring their services.
• Prepares check requests and keeps track of all the expenses and payment requests for his/her project.
• Coordinates with the Multimedia Artist for the creation of invites and collaterals.
• Coordinates with the Sales Team for sponsors and partners of the events assigned to him/her, and makes sure that all on-ground deliverables are met.
• Updates the event deck for pre-production meetings and creates the post-event report for documentation.
• Manages the use and liquidation of cash advances.

Educational Background

• College graduate, preferably with Business, Marketing, Communication Arts or related course background

Technical Competencies

• Multi-tasking
• Business communication
• Business mathematics
• Organizational skills
• Detail-oriented
• Very good interpersonal skills
• Computer proficiency