Administrative Assistant  

Duties and Responsibilities:

• Arrange travel and accommodations.
• Research travel itineraries or updating reservations;
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Organize a filing system for important and confidential company documents.
• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Handle administrative requests and queries from senior managers.
• Order office supplies.
• Ensure operation of equipment by completing preventive maintenance requirements.
• Coordinate the repairs and maintenance of office equipment, including copier, computers, printers, etc.
• Maintain and update records of insurance policies and claims, and office policies and procedures.
• Liaise with staff and the public to ensure appropriate evidence of insurance is maintained on file.
• Direct general public to appropriate staff member.

• Must have Travel Desk experience.
• Must have excellent communication and organizational skills.
• Must have the ability to advise clients on their destinations and make arrangements for transportation, accommodations, car rentals, and tours.
• Tech-savvy.
• Willing to work in Makati City.