Administrative Assistant  

Administrative Assistant will be working under Save Palawan Seas Foundation-a nonprofit organization under Jewelmer Joaillerie. The Administrative Assistant is expected to provide administrative support to ensure efficient operation, organization and communication of the foundation’s team, ensuring that these are completed accurately and delivered with high quality and in timely manner. S/he is responsible for confidential and time sensitive material and must be familiar with a variety of the field’s concept, practices and procedure.

Responsibilities:

• General administrative duties at the office, such as file and database maintenance and organization
• Answer and direct phone calls write letters and emails on behalf of other office staff
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes, and forms
• Maintain supplies inventory by checking stock, order office supplies and book travel arrangements
• Generate, submit and reconcile expenses reports across foundation’s project
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements
• Contribute to team effort by accomplishing related results as needed
• Take accurate minutes of meetings
• Handle sensitive information in a confidential manner
• Carry out any other duties as directed by International Sales Manager and Management.

• A college graduate of any four-year course
• Excellent English communication skills both written and oral
• Ability to work independently and pay close attention to detail
• Organized and systematic in handling multiple tasks
• Ability to function in a fast-paced deadline-oriented environment
• Exceptional time management and organizational skills