Administrative Officer  

The Administrative Officer will help the Supervisor to oversee the Administrative Department in executing overall administrative functions and oversee support of office personnel.

DUTIES & RESPONSIBILITIES

• Assist the Supervisor to oversee the day-to-day activities of the office.
• Assist the Supervisor in monitoring the work of employees in supporting roles, including assigning workload to food cart, maintenance, and training.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Maintain office supplies by checking stock, anticipating requirements, placing and expediting orders, verifying receipt, stocking items and delivering supplies to work stations.
• Consolidate reports for office supply and equipment inventory every month.
• Create schedule for Trainings / Seminars for posting and send monthly report of HSE speakers schedule.
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings; and participates in committee discussions, as appropriate.

EDUCATION / KNOWLEDGE

• Candidate must possess at least a Bachelor’s / College Degree in Psychology, Human Resource Management, Business Studies / Administration, or its equivalent.

SKILLS

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills both oral and written, including the ability to prepare reports, proposals and procedures.
• Strong analytical and problem-solving skills.
• Ability to multitask.
• Good organizational and time management skills.
• Tactful and discrete when dealing with people and confidential information.
• Ability to work with various departments and foster teamwork.
• Ability to work independently with minimal supervision.

WORK EXPERIENCE

• At least three (3) years of related work experience is required for this position.

PERSONAL ATTRIBUTES

• Demonstrate resourcefulness and initiative in dealing with daily assumptions.
• Maintain standards of conduct as well as highly confidential nature of work.
• Flexible and organized.
• With sound work ethics.

WORKING CONDITIONS

Work Area(s):

• Office Area

Environmental conditions:

• Will have to serve a number of people and projects at one time.
• Will be interrupted frequently to meet the needs and requests of staff.