Facilities and Admin Assistant | For pooling  

The Facilities and Admin Assistant shall assist in managing the services that support the core business of the company. He/she shall ensure that the company has a suitable working environment for its employees and their activities.

Duties and Responsibilities:

• Assists the Facilities and Admin Manager in overseeing projects for all sites.
• Facilitates the execution of repair projects under spending limits.
• Helps in preparing documents to put out tenders for contractors
• Helps in ensuring that building meets health and safety requirements and that facilities comply with legislation and regulations.
• Checks that agree on work by providers has been completed satisfactorily and makes follow up on any deficiencies.
• Responds appropriately to emergencies or urgent issues as they arise and deal with the consequences.
• Provides and supports the implementation of business solutions.
• Process Suppliers and Contractors Monthly Billing and Payments.
• Perform other functions that may be assigned by the immediate superior from time to time.

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;
• A college degree on technical or business course
• Preferably with at least 1 year of work experience in managing BPO facilities
• With knowledge or background on the following areas:
  • Safety, health, Fire and Environment Law or regulations
  • Vendor contract and Performance Management
  • Risk Management and Business Continuity
  • Work place facilities management
  • Space Design and management
  • Access, Safety, and Security
• Excellent oral and written communication skills
• Proficient in MS Office applications - MS Excel, MS Word, MS Powerpoint