Operations Assistant | Executive Assistant  

The Operations Assistant is responsible for the administrative and operations of Estate Management and handles locators' concerns, inquiries, and complaints.

Description of Functions:

• Manage administrative, operations and coordination requirements of the VP for Estate Management
• Composition of memorandums, correspondences, reports, materials for publications and presentations, editing and proofreading of materials
• Prepare minutes of the meeting
• Calendar and monitor activities of the VP. Assist in the planning and scheduling of meetings and conferences. Ensure all equipment are properly set up.
• Attend and respond to work-related needs of the group as directed by the VP for Estate Management. Ensure to provide assistance and availability of resources requested by group members
• Dissemination of information to the group regarding new internal company policies, rules and regulations, and other important information
• Assist in preparation of team building, strategic planning and KRA of team
• Coordinate and assist locators with regards to activity or events that will be done in their building or property and ensures that all involved parties are properly informed
• Conduct audit of all files, plans and other pertinent documents regarding locators
• Perform other related duties and tasks required by the Department Head

• Must be proficient in English both written and oral
• Can work with minimum supervision
• Visibility of work requires attention to details, excellent organizational skills and analytical skills
• Experienced in business development and marketing events
• Knowledge in basic accounting
• Excellent customer service skills
• Must be a graduate of Business Administration/Management or equivalent
• With at least 1-2 years of work experience in office administration