Recruitment Associate  

Summary

Provide administrative and operational support to various recruitment processes that may include initial interview coordination, job postings to internal and external websites, maintenance of recruitment mail boxes, and collects data from various sources for report generation. Assist with the sourcing, recruiting, screening of job applicants to fill existing job openings through participation in the various marketing and sourcing initiatives that may include Skills Enhancement Training for near-hire applicants.

Essential Duties & Responsibilities

Recruiting Operations:

• Perform in-house search using the Applicant Tracking System for potential candidates.
• Contact and schedule applicants for assessment and processing and ensure a robust and adequate daily applicants’ flow.
• Determine availability and confirm on-site and virtual interviews with candidates and assessors.
• Handle basic screening including communications assessment for CSR (Associate) candidates only.
• Assist with screening and referring qualified candidates to respective hiring managers for follow-up interview.
• Set and manage the initial candidate expectations and prepare them for an interview.

Sourcing:

• Source candidates for each position as well as leverage online recruiting resources like Job Street, Jobs DB, etc.
• Administer and maintain job postings on external job boards, intranet and various recruitment mail boxes.
• Utilize applicant tracking system for sourcing candidates and coordinate the interview scheduling.
• Identify problems, collects data, establish facts and able to conclude fitness of candidate.
• Receive and monitor job applications from external sources to respective Recruitment Point of Contact.
• Provide support in the preparation of marketing peripherals in recruitment activities such as job fairs, college relations activities, etc.
• Distribute flyers to promote company’s branding.
• Assist in creating graphics design by providing innovative ideas.

Reporting & Analytics:

• Assist in the gathering of data that are needed in the preparation of various recruitment reports
• Identifies and resolves reporting issues proactively but immediately informs the direct supervisor for any hot issues
• Helps coordinate with Recruitment operations and Sourcing regarding data sources and other related reports

• Able to provide suggestion to improve recruitment business processes.
• Provide administrative and operational support to various recruitment processes.
• Develop and maintain strong working relationship with team members and vendors to build credibility and create partnerships leading to improved yields.
• Responsible for understanding and complying with all policies, procedures, and regulations relating to job duties.
• Perform other duties as assigned by management.

Education:

• Minimum of 2 years university and 2 years work experience or Bachelor's Degree.

Experience:

• Typically has 1 to 2 year related experience.

Knowledge, Skills, Abilities & Other Characteristics:

• Proficient with Microsoft Office software.
• Excellent interpersonal, written, and oral communication skills.
• Ability to prioritize and organize work in a multi-tasked environment.
• Ability to adapt to a flexible schedule.
• Ability to maintain the highest level of confidentiality.
• Learn and apply basic skills appropriate for the position.
• Duties and tasks are standardized.
• Work under direct supervision with very structured guidance regarding standard processes and procedures.
• Performance is measured by Recruitment metrics.