HR & Admin Officer  

The HR & Admin Officer shall manage different HR facets that encompasse all administrative work which will support the HR strategies, goals & objectives.

One of the important roles of the HR & Admin Officer is the requisition of personnel based on the needs of the organization. This role shall encompass execution of the full cycle recruitment process. Alongside with this, the HR & Admin Officer will monitor the Talent Management activities all throughout the employment life cycle within the organization. Other roles shall be in support of the Compensation & Benefits, Workplace Learning & Development, Talent Management and Employee Engagement.

KEY RESPONSIBILITIES

• Assists in the designing, developing, and maintaining the recruitment process in the organization.
• Assists in designing of the selection matrix for choosing the optimum recruitment channel and source.
• Explores & presents to Management the market's best practices in the recruitment and staffing and implement appropriate best practices in the organization.
• Builds a quality relationship with the internal customers and external recruitment agencies.
• Constantly monitors and reduces the costs of the recruitment process by assisting in the implementation of the newest trends and best practices.
• Monitors & reports the updates on labor legislation and assists in implementing required changes to keep the process compliant.
• Acts as a single point of contact for managers regarding recruitment updates & topics.
• Researches and assists in adapting the best industry recruitment practices.
• Contributes proactively to HR recruitment related policies and procedures.
• Manages and improves technology based staffing program.
• Promotes and develops continuous improvement and value-creation initiatives benefiting the business and employees..
• Works closely with various functional heads to assure departments are fully staffed.
• Manages one-on-one meeting activities between leaders and support.
• Assists in creating a coaching and mentoring culture in the company.
• Manages the regularization promotions, transfers, and all kinds of movement of Associates within the company.
• Manages the HMO & GLI enrolment & deactivation of members by coordinating with HR business partners / suppliers on time.
• Point person in announcing the Health & Wellness programs of the company.
• Coordinates with employees regarding concerns & inquiries related to all company-initiated benefits such as loans, parking, etc.
• Conducts new hire orientation.
• Manages & maintains 201 Files (Active & Inactive files).
• Ensures that the documentation for off-boarding activities are in place and submitted to stakeholders on time (i.e. Personnel Clearance).
• Assists in designing, developing, and driving campaigns for the company’s Rewards & Recognition system.
• Manages the administrative tasks involving the Rewards & Recognition programs of the company, such as perfect attendance tracker and certificates, loyalty program tracker, Employee of the Year program, etc.
• Checks and responds to emails of employees and business partners within 24-48 hours.
• Assists and responds to employees’ query and concerns.
• Performs an HR generalist function in accommodating employees’ queries.
• Oversees all functions of the Admin team members.
• Oversees the office administration, facilities, maintenance, housekeeping, messengerial schedules, and their requirements.
• Prepares report related to Recruitment and Performance on a monthly basis.
• Analyzes data and makes recommendation for business processes improvement.
• Creates and recommends Job Description for each position.
• Builds a Library of JD for the organization.
• Organizes files and documents and build database of applicants & employees 201 and 202 Files.
• Assists in producing DOLE documentary requirements on time.

Functional Competencies

• Job Interviewing skills.
• Excellent written & communication skills.
• Exceptional negotiation skills.
• Excellent time management skills.
• Strong planning & analytical skills.
• Excellent presentation skills.
• Solid project & people management skills.
• Sound judgement & excellent problem-solving skills.
• High proficiency in the use of technology.
• Strong business acumen.

Education and Work Background

• Bachelor’s degree in Psychology, Human Resources Management, Business Administration and/or equivalent.
• Has 2-3 year experience in Human Resources handling recruitment, talent management, and employee engagement.
• Has relevant 2-3 year experience in Human Resource Department as a Generalist.
• Has experience with managing Messengers, Cleaners & Admin Staff.