HR & Admin Supervisor  

The primary responsibilities of the HR & Admin Supervisor are: to oversee provision of administrative support services and to oversee HR support services such as recruitment, onboarding, training, compensation & benefits and performane management.

Administration

• Supervise and coordinate the daily activities and regular maintenance of the office
• Oversee purchasing and vendor management ie. screening, negotiation and review of third-party vendors/suppliers and contracts
• Manage the effiicient use and inventory of office supplies and equipment
• Assist with drafting, updating and implementing office procedures, policies and service standards in conjunction with management
• Assist with ensuring all legal and regulatory documents are filed and in compliance with local laws and regulations
• Assist with monitoring department attendance, productivity and costs
• Manage schedules and deadlines of admin-related projects
• Assist with coordination of required activities ie. SSR, department meetings, team-building, etc.
• Prepare required presentations and reports
• Provide general administrative support

Human Resources

• Support the day-to-day management of human resources and programs
• Ensure company compliance with local labor laws and regulations
• Responsible for recruitment, onboarding and offboarding
• Provide assistance and guidance on human resource policies, procedures, and benefits ie. management of employee health and travel insurance, etc.
• Work with departments heads in planning annual training and development needs for staff and selecting appropriate third-party/external service providers
• Manage employment and employee records ie. hiring, transfer, promotion, training and development & termination
• Responsible for data entry/maintenance of the HRIS system, assuring data integrity and responding to data requests
• Develop and implement processes to provide more effective use of the HRIS system
• Manage attendance and payroll processing activities
• Assist in planning, monitoring and appraisal of employee work results through coaching and discipline, hearing and resolving grievances and counseling
• Create, generate and maintain effective HR reporting to upper management

• Bachelor's degree in Human Resource, Business Management or any related field.
• Strong organizational and critical thinking/analytical skills with at least 5 years of professional experience
• Knowledge of HR concepts, practices, laws, regulations, policies and precedents
• Experience in payroll processing, recruitment & onboarding
• Ability to interact with all levels of management in order to provide company policy guidance and support
• Skilled in preparing presentations and formulating memorandums, policies and guidelines
• Self-motivated, proactive, and committed to continuous improvement
• Proficiency in Microsoft Office