The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of project scope

The Project Assistant provides project and research management support to the executive director and project leaders in the implementation of research projects, short courses, conferences and events. The activities entail, among others, communication and public relations activities, fundraising, donor relations and day-to-day office management that pertain to all activities including those of the Asian Studies Association of the Philippines (AsiaPhil).

Details of Principal Accountabilities and Project Deliverables

1. Office Operations

<ul>
	<li>Prepare a draft of correspondence, reports and similar materials; </li>
	<li>Respond to and distribute incoming communications (including e-mail and other online channels);</li>
	<li>Receive and interact with visitors ; </li>
	<li>Assist in board meetings, meetings of project steering committees; </li>
	<li>Take minutes of meeting; </li>
	<li>Perform routine office functions such as 
	<ul>
		<li>Answer telephone calls, manage schedule of Director, etc.; </li>
		<li>Procure and ensure that office supplies and equipment are adequate; </li>
		<li>Housekeeping tasks to ensure that the office is orderly, clean, and secure; </li>
		<li>Maintain and manage files </li>
		<li>Attend to visitors </li>
	</ul>
	</li>
</ul>

2. Events and Project Management 

<ul>
	<li>Assist the Program Officer and project leaders as follows: 
	<ul>
		<li>Prepares event management plan </li>
		<li>Prepares budget </li>
		<li>Assist in carrying out and evaluating plan </li>
		<li>Documentation and reporting </li>
		<li>Prepares write-ups for news media outlets </li>
		<li>Updates ACAS media outlets eg website, social media, bulletin board, etc regularly; Liaison with partners, students, and visiting fellows</li>
	</ul>
	</li>
</ul>

3. Research 

<ul>
	<li>Assists in locating literature, data-gathering and other research activities </li>
</ul>

4. Financial Transactions 

<ul>
	<li>Assists in determining funding needs of operations </li>
	<li>Processes reimbursements, payments, request for funds, </li>
	<li>Assists in preparing monthly and quarterly financial reports. </li>
</ul>

5. Others 

<ul>
	<li>Performs other functions which reasonably fall within the scope of the above functions and which are relevant to the center’s operations.</li>
</ul>

Kalibrr Job Search

Project Assistant | Ateneo Center for Asian Studies