We are fast growing US based healthcare BPO supporting medical groups, dental groups, diagnostic laboratories, urgent care centers and other ancillary health care providers. Join us now and become one of our leaders as we continue to grow.

Vision:
To improve healthcare delivery by placing the needs of both providers and patients at the forefront and delivering exceptional customer service

Mission:
To provide world class customer service, that drives efficiency and progress within the healthcare system, by working together in a culture of continuous improvement and innovation

Values:
Transparency
Honesty
Accountability
Trust
Responsibility
Efficiency
Adaptability
Innovation
Respect

Vector Outsourcing Solutions Phils., Inc.

<ul>
	<li>Help in the day-to-day accounting tasks such as check voucher preparations, check releasing, management of accounts receivables and payables, and other Accounting-related work</li>
	<li>Running bank errands, filing, storage of confidential documents, and general admin work</li>
	<li>Liaise with suppliers, government offices, accounting, couriers and any external parties</li>
	<li>Perform field works to BIR and other government agencies to settle company-related business</li>
	<li>Renders assistance during the conduct of monthly/ annual inventory</li>
</ul>

Admin Assistant

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Job Summary:

As an Order Processing Specialist, you will play a vital role in ensuring the accurate and efficient processing of customer orders while upholding our mission to restore confidence through safe and effective health and beauty solutions.

Responsibilities:

<ul>
	<li>Process customer orders accurately and efficiently, including monitoring and addressing order changes, price adjustments, cancellations, and holds.</li>
	<li>Collaborate with cross-functional teams, including Customer Service and Warehouse, to address inquiries, concerns, and special instructions related to order processing.</li>
	<li>Utilize Shipstation and other relevant platforms to tag orders accurately, identify potential fraud risks, and coordinate appropriate shipping services.</li>
	<li>Conduct thorough checks on high-value orders to verify authenticity and prevent fraudulent transactions.</li>
	<li>Resolve any international shipment issues, including customs clearance, documentation, and communication with shipping carriers and customs authorities.</li>
	<li>Manage the Affirm payment gateway for order payments, ensuring smooth transaction processing and resolving payment-related issues.</li>
	<li>Fill and send proofs for chargebacks and file claims for lost packages, providing necessary documentation and evidence to support disputes and claims.</li>
	<li>Create and process B2B orders, maintaining accurate records of B2B transactions and communications.</li>
	<li>Negotiate and communicate with courier representatives to ensure smooth operations and resolve service issues effectively.</li>
	<li>Maintain accurate documentation of order processing activities and communicate effectively with team members to ensure a seamless workflow.</li>
	<li>Prepare ad hoc reports on operational tasks, providing detailed insights and analysis to support decision-making processes</li>
</ul>

Order Processing Specialist | Remote

For more than five decades, we have helped top multinational and domestic companies drive their growth in the country. We provide global reach with deep local roots, delivering exceptional and effective legal advice and assistance to clients across borders seamlessly.

In 1963, the Firm was established as Collas and Guerrero, and later became known as Quisumbing Torres. 

As part of Baker &amp; McKenzie’s global network with more than 12,000 people in 77 offices in 47 countries, we offer market insight and international experience that few firms in the Philippines can match.

 
With our team of more than 50 Philippine lawyers, we are a full-service firm, advising clients in the Banking &amp; Finance, Corporate &amp; Commercial, Dispute Resolution, Employment, Immigration, Intellectual Property, and Tax practice areas. More specifically, we are able to deliver industry-specific advice on:

Aviation, Aerospace &amp; Defense 
Chemicals and Plastics 
Construction &amp; Building Materials 
Consumer Goods &amp; Retail 
Energy &amp; Utilities and Climate Change 
Financial Services 
Food &amp; Beverage 
Hotels, Resorts &amp; Tourism 
Infrastructure 
Insurance 
Information Technology 
Manufacturing &amp; Wholesale 
Media &amp; Entertainment 
Mining &amp; Metals 
Oil, Gas &amp; Petrochemicals 
Pharmaceuticals &amp; Healthcare 
Real Estate (including REITs) 
Services (including Outsourcing) 
Telecommunications 
Transportation &amp; Logistics

Quisumbing Torres

Major Duties and Responsibilities:

1. Conducts, evaluate and summarize Conflicts Search. If with conflict, prepares clearance request and send it to the partner for review.

2. Prepares Engagement/Assignment Letter.

3. Draft Manila Intake Form (MIF) application form for partner's review.

4. Prepares and reviews Partner Activation and Office Submit (Intapp Open).

5. Prepares Matter Name Change if needed or as requested by the partner.

6. Update/Upload signed Engagement Letter at Intapp Open once they received the signed letter from the client.

7. Prepares Powerpoint Presentations as requested by the lawyers.

8. Receives and sorts all incoming pleadings, filed pleadings, letters, memos, reports andother correspondences from different B&amp;M offices and/or clients for information, review andapproval of lawyers.

9. Encodes/ prepares/ prints/ scans / proofreads documents and correspondences.

10. Monitors, screens all visitors and incoming/ outgoing calls and mails.

11. Handles travel arrangements of lawyers including bookings, visa requirements, passport renewal and travel-related requests for payment.

12. Arranges for appointments, meetings and teleconferences of lawyers.

13. Handles all preparations before, during and after meetings such as:

<ul>
	<li>Reserving meeting rooms, car and other resources needed for meetings via the Resource Booking System.</li>
	<li>Sending out invites for telephone conferences to lawyers and clients.</li>
	<li>Preparing materials for lawyers' meetings.</li>
</ul>

14. Prepares expense reports/medical reimbursement for lawyers.

15. Assists lawyers for files needed from the Central Files and Library needs. Files documents in satellite files when needed.

16. Prepares DRCP, messengers' dispatch slips, courier request forms.

17. Files pleadings in various courts. Organize case folders, collates, and reproduces annexes for pleadings. (Depending on PG Requirement)

18. Replenishes and ensures adequate amount of office supplies.

19. Prepares payment requisition for lawyers’ club memberships, conferences/ seminars, etc.

20. Handles payment of lawyers’ personal bills, makes deposits to and withdrawals from lawyers’ bank accounts and does other errands for lawyers.

21. Update QT contacts database of the lawyers being supported.

22. A strategic liaison working with fellow PBS colleagues including End to End (E2E) services teams, in market colleagues and specialist teams who deliver services for the execution of tasks

23. Coordinates, prioritises and delivers work across service teams within tight deadlines

24. Commercially aware, proactive and has a service-focused approach

25. Skillful in new technology such as iManage, BCI, ServiceNow, Intapp, etc.

26. Performs other related duties as may be assigned from time to time.

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Admin Assistant

Order Processing Specialist | Remote

Administrative Assistant | Legal Secretary