Regular Duties:

1. Responsible for overseeing correctness and timely preparation of billings, follow-up and receipt of payments from clients and disbursements to principals, suppliers and service providers done by Accounting Assistant.

2. Performs the following responsibilities:

Reviews accuracy of Purchase Order versus Bill of Materials, supplier quotation, validates applicable taxes (VAT and Royalty Tax)
Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
Purchases dollars for payment to foreign principals
Review and handles processing of Sales documentation (Deal Registration Form, Bill of Material, Commissions, Contracts)
Responsible for all Compensation reports and Government Benefits Remittances.

3. Processes mid-month, month-end and 13th month pay using company's HRIS and payroll system

Last Pay Computation and Payout; generation of BIR form 2316 for resigned employees
Prepares Annualization file in preparation for year-end reporting and regular tax of employees and generates BIR form 2316 for all employees
Prepares and processes SSS HDMF PHIC and BIR (1601C) remittance reports and endorses for President approval of Payment
Other compensation related functions and reports

4. Coordination with the Company's bankers regarding the follow:

Company account maintenance
Updated interest rates for potential additional placements
Confirms rollover of short-term investments
Monitors dollar exchange rate for USD requirement and investment
Prepares and submits documentary requirements of account opening, updating, etc. signed by Authorized Signatories

5. Supervision and transmittal of documents to outsourced/external bookkeepers.

Clarification of transaction treatment as needed.
Ensures that transmittal of all accounting documents to external bookkeepers for recording are completed and reviewed as scheduled.
Checks and validates FS reports submitted by bookkeepers versus source documents; promptly communicates and resolves errors and mis-posting to books, pre and post FS reporting
Presents monthly financial performance versus budget and determines and explains variances

6. Handles BIR assessments, prepares all schedules, makes reconciliation to support NIC/PAN/FAN; coordinates legal documentation and responses to BIR thru Lawyers

7. Functions as primary point person for interim and annual audit of books for yearend financial statements.

Periodic Job Duties:

1. Government Mandated ReportsFor Preparation and Processing

SSS Contributions/loans remittance form and bank receipt HDMF contributions/loans remittance form and bank receipt
PHIC Contributions remittance form and bank receipt
BIR form 1601C (Withheld taxes on Compensation)
BIR 1604CF (Annual report of withheld taxes on compensation)
Alpha list to be submitted to BIR in a CD with EE 2316 soft copy

2. Responsible for Review and Payment Processing

BIR 1600, Withholding VAT (for foreign transactions)
BIR 1601E, Expanded Withholding tax EWT (for all local purchases)
BIR 1601F Final Withholding Tax FWT (for foreign purchases)
BIR 2550M/Q Value Added Tax, 12% (Output for Sales minus Input tax for Purchases)
BIR 1603 Fringe Benefits Tax (for Supervisory employees)
BIR 1702Q Income Tax Return (Based on Revenues, net income)
BIR 1702 Annual income tax return (based on Audited FS)
BIR 0605 Annual Registration Form
Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) Submits to BIR in a CD
Other Reports

3. Prepares all documentary requirements for submission to BIR (for 2018 BIR assessment)

4. Reponsible for timely and accurate preparation of the following reports:

Weekly Cash position report
Validated commission sheets computation and supporting documents
Physical Asset Inventory versus Lapsing schedule/InfoAsset data for use in the financial statement

5. Other Job Duties:

Budget planning coordination and consolidation for the President's approval
Assistance in determining/setting of quota assignment to the Sales Team
Documents yearly incentive plan for Sales and other departments, and other accounting procedures for implementation
Performs other related functions as may be assigned.

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