Administrative Assistant  

Assist in all the documentation preparations for bidding and accreditation.

• Assist in the monitoring of the PhilGEPS website for possible government opportunities
• Forwards possible opportunities to the specific account manager copied Document Analyst and Marketing Team
• Secondary stakeholder to the Sales Profit Projection per Project tasks in the absence of the Document Analyst
• Facilitates the status update of Sales Profit Projection per Project in the respective Google Sheet
• Facilitates the Sales Profit Projection per Project number assignment & Trello posting
• Prepares Petty Cash Forms for bidding expenses / taps AMs on bidding documents payment for request in the absence of the Document Analyst
• Attends meetings/pre-bid conference with AM or another person involve in the bid (occasional)
• Helps in the photocopying and scanning of documents during biddings and accreditation
• Prepares documentary requirements for biddings and accreditations in the absence of the Document Analyst
• 2nd Quality Assurance of all documents for submission during biddings and accreditations
• Prepares sealed documents ready for submission and post-qualification documents
• Sends email on CV & Certification updates (every quarter) to other department's personnel
• Coordinates with AMs, Accounting and DPO on disclosure of information with outside agencies (clients, partners, stakeholders)
• Attends to other tasks assigned/requested by Document Analyst AMs or co-workers
• Assists in the Admin tasks in the absence of other Admin officers
• Assists in Accounting tasks related to our projects (requirements for invoicing/billing/delivery) and documentary requirements renewal (SSS, PHIC & HDMF Clearances, Surety Bond Requests)
• Scanning of Performance Bond documents and post in the Bidding and Accreditation Channel in MSTeams
• Attends to other task/s assigned if needed

• Bachelor's in Business Administration, preferably with Basic Accounting background
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;
• Good work ethics and professionalism
• Excellent in written and oral communication skills
• Good Basic IT Skills
• Commendable interpersonal and customer service skills
• Good attention to detail and work efficiency
• Can keep up with deadlines and rush work
• Can do multi-tasking
• Willing to do overtime and work during rest day/s (occasional)